宜昌招聘

岗位职责:

Department : China Design Center
Reporting to : General Manager

PRINCIPLE OBJECTIVES:
Supporting GM of China Design Center(CDC) in conducting high-level administrative baseline research, preparing statistical reports, handling information requests, performing secretarial/clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings while providing welfare support for team of over 10 multi-disciplinary designers and brand leaders.

MAJOR RESPONSIBILITIES:
GENERAL ADMINISTRATIVE:
? Open, sort, and distribute incoming correspondence, including faxes and email.
? File and retrieve corporate documents, records, and reports.
? Greet visitors and determine whether they should be given access to specific individuals.
? Prepare responses to correspondence containing routine inquiries.
? Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
? Prepare agendas and make arrangements for committee, board, and other meetings.
? Make travel arrangements for executives.
HIGH-LEVEL ADMINISTRATIVE:
? Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
? Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
? Compile, transcribe, and distribute minutes of meetings.
? Attend meetings in order to record minutes.
? Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
? Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
? Manage and maintain executives' schedules.
? Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
? Set up and oversee administrative policies and procedures for offices and/or organizations.
? Supervise and train other clerical staff.
? Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
? Interpret administrative and operating policies and procedures for employees.

任职资格:

QUALIFICATIONS:
Education: Preferred Degree holder, minimum Diploma
Work Experience: 3+ years of similar experience in administrative and secretarial duties
Skills: Meticulous with good organization and communication skills with strong learning agility
Personality: Good interpersonal skills, able to multi-task and to work in a fast paced environment

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