Admin Assistant
利比里亚皇家加勒比游轮公司上海代表处
- 公司规模：50-150人
- 公司性质：外资(欧美)
- 公司行业：酒店/旅游
职位信息
- 发布日期：2015-04-17
- 工作地点：上海-虹口区
- 招聘人数：1
- 工作经验：1年
- 学历要求：本科
- 职位月薪：面议
- 职位类别：行政专员/助理 前台接待/总机/接待生
职位描述
POSITION SUMMARY:
Maintaining every detail of office running.
Supporting each department to make sure they can carry out events and programs well.
Providing nice reception for guests with good manners, which is with great contributions to company image building.
________________________________________
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Job Description (Duties to be performed / Job Responsibilities)
Responsible for providing administrative support. Duties include: data entry, filing, copying, distribution, typing and other tasks as assigned. This position requires, attention to detail, ability to manage priorities, data entry, and typing. Intermediate level in Windows environment, including Word 6.0 ,Excel 5.0 and Lotus Notes. Must be very flexible and willing to take on a variety of projects. Experience in front desk in Multinational company environment is a plus.
Minimum Qualifications/ Required Job related Skills
Specific description:
● Responding to telephone calls and inquires efficiently, acted as a switch board for getting in touch with outside
● Receiving clients with smiling service, and inform the right person of being visited immediately.
● Monthly vendor expense report to Admin Manager & HRD. Dealing with the payment for related vendor monthly.
●.Providing clerical support, monitoring supporting to the office operation. Such as photo copying, fax transmission, mail distribution, update files and records to keep current.
● Maintaining office supply, such as stationery, food, water, express delivery, transportation etc.
● Daily delivery arrangements for the whole shanghai office.
● Warehouse Management assisting with Marketing and Sales team
● Providing the whole china office business card supply
● Schedule use of conference room
●.Arrangements for travel employee: ticket booking, hotel reservation, transportation adjustment. Responsible for trip arrangement for all the china staff both air ticket and hotel booking. Contact with hotels to get a reasonable cooperate price. (Depends on which city our colleague’s going to)Supporting other department for their events with the air, hotel and pick up arrangement.
● Responsible for the logistics service as well as invitation letter for short term expat visitors.
●Back up the duty during the absence of the receptionist for each other
● Supportive function for events like ( Annual Dinner & Outing)
●Other admin related duties. This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor or management.
Out-going, self – motivated with good English skills ( oral, reading, writing, comprehension)
Skill in OA Software operation such as Windows, MS Office and Internet Explorer, etc
________________________________________
FINANCIAL RESPONSIBILITIES
●Following the travel policy and booking air tickets and hotel at least 3 days before domestic trip and 2 weeks before international trip for reasonable price especially for air tickets.
● Monthly JDE system update( Purchase Order, Vendor Set Up for China Offices inclusive HK office )
● China Offices Admin related Budget Forecast.
________________________________________
QUALIFICATIONS:
● BA or above
● Experience in Admin area would be appreciated
● Excellent interpersonal and communication skills.
________________________________________
KNOWLEDGE AND SKILLS:
● Advanced English language skills.
● Good knowledge of Microsoft Office software
● Proven skills in time management and planning & organizing
Maintaining every detail of office running.
Supporting each department to make sure they can carry out events and programs well.
Providing nice reception for guests with good manners, which is with great contributions to company image building.
________________________________________
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Job Description (Duties to be performed / Job Responsibilities)
Responsible for providing administrative support. Duties include: data entry, filing, copying, distribution, typing and other tasks as assigned. This position requires, attention to detail, ability to manage priorities, data entry, and typing. Intermediate level in Windows environment, including Word 6.0 ,Excel 5.0 and Lotus Notes. Must be very flexible and willing to take on a variety of projects. Experience in front desk in Multinational company environment is a plus.
Minimum Qualifications/ Required Job related Skills
Specific description:
● Responding to telephone calls and inquires efficiently, acted as a switch board for getting in touch with outside
● Receiving clients with smiling service, and inform the right person of being visited immediately.
● Monthly vendor expense report to Admin Manager & HRD. Dealing with the payment for related vendor monthly.
●.Providing clerical support, monitoring supporting to the office operation. Such as photo copying, fax transmission, mail distribution, update files and records to keep current.
● Maintaining office supply, such as stationery, food, water, express delivery, transportation etc.
● Daily delivery arrangements for the whole shanghai office.
● Warehouse Management assisting with Marketing and Sales team
● Providing the whole china office business card supply
● Schedule use of conference room
●.Arrangements for travel employee: ticket booking, hotel reservation, transportation adjustment. Responsible for trip arrangement for all the china staff both air ticket and hotel booking. Contact with hotels to get a reasonable cooperate price. (Depends on which city our colleague’s going to)Supporting other department for their events with the air, hotel and pick up arrangement.
● Responsible for the logistics service as well as invitation letter for short term expat visitors.
●Back up the duty during the absence of the receptionist for each other
● Supportive function for events like ( Annual Dinner & Outing)
●Other admin related duties. This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor or management.
Out-going, self – motivated with good English skills ( oral, reading, writing, comprehension)
Skill in OA Software operation such as Windows, MS Office and Internet Explorer, etc
________________________________________
FINANCIAL RESPONSIBILITIES
●Following the travel policy and booking air tickets and hotel at least 3 days before domestic trip and 2 weeks before international trip for reasonable price especially for air tickets.
● Monthly JDE system update( Purchase Order, Vendor Set Up for China Offices inclusive HK office )
● China Offices Admin related Budget Forecast.
________________________________________
QUALIFICATIONS:
● BA or above
● Experience in Admin area would be appreciated
● Excellent interpersonal and communication skills.
________________________________________
KNOWLEDGE AND SKILLS:
● Advanced English language skills.
● Good knowledge of Microsoft Office software
● Proven skills in time management and planning & organizing
公司介绍
皇家加勒比游轮有限公司是全球领先的游轮度假集团，总部位于美国迈阿密，是纽约证券市场上市公司。旗下拥有皇家加勒比国际游轮（Royal Caribbean International）、 精致游轮（Celebrity Cruises）、精钻会游轮（Azamara Club Cruises）、普尔曼游轮（Pullmantur）、CDF（Croisieres de France）及与TUI AG合资的TUI Cruises等六大著名游轮品牌。共拥有40艘豪华游轮，另有4艘在建。
皇家加勒比游轮有限公司旗下的皇家加勒比国际游轮是全球第一大游轮品牌，拥有六个船系，22艘极具创意的大型现代游轮。其中“海洋绿洲号”和“海洋魅力号”是现在世界上最大吨位的豪华游轮。皇家加勒比国际游轮畅游全球72个国家、270多个旅游目的地，在加勒比、阿拉斯加、欧洲、南太平洋、中东和亚洲等地为游客提供独特的游轮度假体验。
皇家加勒比游轮有限公司于2007年至2010年先后在中国上海，北京和广州设立代表处。从2010年起，正式在亚洲全年部署总吨7万吨的“海洋神话号”，提供从上海、天津、香港、新加坡等母港出发的亚洲游轮度假航线。2012年，皇家加勒比游轮有限公司又将全球十大游轮之一，亚洲史上最大的豪华游轮“海洋航行者号”部署亚洲，将新兴的亚洲和中国游轮市场推入超级游轮时代。2013年，海洋航行者号及其姐妹船海洋水手号将联袂向亚洲游轮消费者演绎现代欧美假期。皇家加勒比游轮是中国游轮市场成长最为迅速的国际游轮品牌。
公司中文官网：www.rcclchina.com.cn
公司英文官网：www.rccl.com
皇家加勒比游轮有限公司旗下的皇家加勒比国际游轮是全球第一大游轮品牌，拥有六个船系，22艘极具创意的大型现代游轮。其中“海洋绿洲号”和“海洋魅力号”是现在世界上最大吨位的豪华游轮。皇家加勒比国际游轮畅游全球72个国家、270多个旅游目的地，在加勒比、阿拉斯加、欧洲、南太平洋、中东和亚洲等地为游客提供独特的游轮度假体验。
皇家加勒比游轮有限公司于2007年至2010年先后在中国上海，北京和广州设立代表处。从2010年起，正式在亚洲全年部署总吨7万吨的“海洋神话号”，提供从上海、天津、香港、新加坡等母港出发的亚洲游轮度假航线。2012年，皇家加勒比游轮有限公司又将全球十大游轮之一，亚洲史上最大的豪华游轮“海洋航行者号”部署亚洲，将新兴的亚洲和中国游轮市场推入超级游轮时代。2013年，海洋航行者号及其姐妹船海洋水手号将联袂向亚洲游轮消费者演绎现代欧美假期。皇家加勒比游轮是中国游轮市场成长最为迅速的国际游轮品牌。
公司中文官网：www.rcclchina.com.cn
公司英文官网：www.rccl.com