Executive Assistant--Asia Region Office/执行助理/总裁秘书
南美轮船（中国）船务有限公司
- 公司规模：500-1000人
- 公司性质：外资(非欧美)
- 公司行业：交通/运输/物流
职位信息
- 发布日期：2012-09-07
- 工作地点：上海-黄浦区
- 招聘人数：1
- 工作经验：三年以上
- 学历要求：本科
- 语言要求：英语精通
普通话精通 - 职位类别：经理助理/秘书
职位描述
Job Title: Executive Assistant
Department: Asia Region Office
Reports to: SVP
Location: Shanghai
General Summary & Purpose:
Provide the secretarial support to the SVP
Principal Duties and Responsibilities:
1) Support to the SVP in routine external and internal communication, deliver the requested information on a timely & accurate basis, manager calendar and arrange internal and external meetings or appointment;
2) Prepare all documentation including translation, reports, minutes, presentation and greeting letters requested by the SVP;
3) Secretarial support to the SVP's personal affairs including:
a) Domestic and international travel arrangement including air tickets, transportation, accommodation, invitation letter and visa application;
b) Handle the monthly reimbursement and keep record;
c) Maintain filing system, leave application system;
d) Handle phone calls, emails if request;
e) Keep record of important docs expiration date;
f) Monitor bank reward points, airline membership miles, and hotel points.
4) Responsible for the SVP' car and driver daily management including:
a) Car maintenance and reparation;
b) Handle and assist car accident if happens;
c) Recruitment of Driver;
d) Driver's OT control, calculation and communication;
e) Driver's expense reimbursement.
5) Daily administration and handle the SVP's family affairs including:
a) Renew or apply visa, work permit, residence certificate;
b) Medical insurance claim arrangement & keep record;
c) Family trip arrangement (air ticket, accommodation, visa, transportation);
d) Communication with house management office if needed, communication with landlord if required;
e) Children's tuition arrangement if required.
6) Responsible for company events assigned by the SVP, including guests' reception and agenda scheduling, transportation and logistics arrange, etc.;
7) Responsible for domestic and international travel arrangement for the whole regional office including air tickets, transportation, accommodation, invitation letter and visa application;
8) Other tasks assigned by the SVP.
Job Specifications (Knowledge, skills and abilities normally required for competent performance in the job):
1) Bachelor degree in Administration, English, etc.;
2) 3~5 years MNC working experience in providing high level secretarial support to senior executive;
3) Fluent in oral and written English and Chinese
4) Good Microsoft skills, such as Excel, Word and PPT;
5) Good learning capability and willing to learn, detail-oriented and diligent with can-do attitude, and excellent communication and interpersonal skills.
6) Have strong sense of duty and be proactive in job;
7) Be able to work under pressure;
8) Good team player, would like to provide support and help to other people;
Department: Asia Region Office
Reports to: SVP
Location: Shanghai
General Summary & Purpose:
Provide the secretarial support to the SVP
Principal Duties and Responsibilities:
1) Support to the SVP in routine external and internal communication, deliver the requested information on a timely & accurate basis, manager calendar and arrange internal and external meetings or appointment;
2) Prepare all documentation including translation, reports, minutes, presentation and greeting letters requested by the SVP;
3) Secretarial support to the SVP's personal affairs including:
a) Domestic and international travel arrangement including air tickets, transportation, accommodation, invitation letter and visa application;
b) Handle the monthly reimbursement and keep record;
c) Maintain filing system, leave application system;
d) Handle phone calls, emails if request;
e) Keep record of important docs expiration date;
f) Monitor bank reward points, airline membership miles, and hotel points.
4) Responsible for the SVP' car and driver daily management including:
a) Car maintenance and reparation;
b) Handle and assist car accident if happens;
c) Recruitment of Driver;
d) Driver's OT control, calculation and communication;
e) Driver's expense reimbursement.
5) Daily administration and handle the SVP's family affairs including:
a) Renew or apply visa, work permit, residence certificate;
b) Medical insurance claim arrangement & keep record;
c) Family trip arrangement (air ticket, accommodation, visa, transportation);
d) Communication with house management office if needed, communication with landlord if required;
e) Children's tuition arrangement if required.
6) Responsible for company events assigned by the SVP, including guests' reception and agenda scheduling, transportation and logistics arrange, etc.;
7) Responsible for domestic and international travel arrangement for the whole regional office including air tickets, transportation, accommodation, invitation letter and visa application;
8) Other tasks assigned by the SVP.
Job Specifications (Knowledge, skills and abilities normally required for competent performance in the job):
1) Bachelor degree in Administration, English, etc.;
2) 3~5 years MNC working experience in providing high level secretarial support to senior executive;
3) Fluent in oral and written English and Chinese
4) Good Microsoft skills, such as Excel, Word and PPT;
5) Good learning capability and willing to learn, detail-oriented and diligent with can-do attitude, and excellent communication and interpersonal skills.
6) Have strong sense of duty and be proactive in job;
7) Be able to work under pressure;
8) Good team player, would like to provide support and help to other people;
公司介绍
南美轮船（集团）公司成立于1872年，是一家总部设在智利的船运贸易企业，是目前南美洲最大的船运公司，也是世界是最古老的船公司之一。公司的航线服务遍布全球56 个国家，覆盖了南美、欧地、美加、中东和东南亚等地区，经营业务包括了集装箱船、散杂货轮、冷冻柜船、油船和滚装船等多种船舶的承运。公司的理念是致力于为客户提供最为完善、便捷和高效的服务，并确保客户的货物在世界上主要区域之间的安全运送。
南美轮船（中国）船务有限公司大中华区总部设在上海，下设有3个公司，1个物流公司，7个分公司和3个办事处，拥有超过500名员工。
南美轮船（中国）船务有限公司大中华区总部设在上海，下设有3个公司，1个物流公司，7个分公司和3个办事处，拥有超过500名员工。