西安招聘

POSITION SUMMARY:
? Provide day to day support to the Sales and Marketing Director and his team.
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ESSENTIAL DUTIES AND RESPONSIBILITIES:
? Diary Management for Sales and Marketing Director (on Lotus Notes)
? Keep SALES AND MARKETING DIRECTOR’s calendar up-to-date on Lotus Notes
? Coordinate arrangements for meetings/conferences
? Preparation of meeting material and booking rooms and ensuring rooms are ready for meetings (i.e. room clean and tidy and lunch ordered if required)
? Organize business trips both abroad and domestically including flights and hotels
? Take minutes for meetings as required
? Assist SALES AND MARKETING DIRECTOR’s reporting
? Complete expenses claims for SALES AND MARKETING DIRECTOR only and corporate card management.
? Look up and research information on internet as required, i.e. off site meeting venues, trains, hotels etc.
? General typing and prepare commercial letters to government/partners
? Renew SALES AND MARKETING DIRECTOR and his family’s visa/work permit status
? Prepare invitation letters for overseas visitors; greet and organize overseas and domestic guests’ visits on behalf of SALES AND MARKETING DIRECTOR when required
? Coordinate inter-departmental relationship and follow up with tasks assigned
? Work with administrative assistant to for SALES AND MARKETING DIRECTOR’s business cards filing and database management
? Arrange meetings with business partners and maintain social relationships
? Manage SALES AND MARKETING DIRECTOR’s daily dietary, order food and reserve restaurant for SALES AND MARKETING DIRECTOR’s appointments
? Manage SALES AND MARKETING DIRECTOR’s transportation, instructing SALES AND MARKETING DIRECTOR’s driver about the time and destination.
? Collect documents for SALES AND MARKETING DIRECTOR’s signature
? Collect SALES AND MARKETING DIRECTOR’s magazines and mailing letters and renew the subscription
? Manage SALES AND MARKETING DIRECTOR’s membership cards
? Build up and maintain EDM distribution database from IR countries
? In charge of fulfillment of all marketing materials, including but not limited in brochure/flyer/video and any other marketing support documentations
? Conducting weekly pipeline/dashboards analysis and follow up with the execution
? Doing PPT/proposal cosmetic work for department head
? Other tasks assigned by SALES AND MARKETING DIRECTOR
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KNOWLEDGE AND SKILLS:
? Must have excellent written and oral communication skills.
? Must be fluent in both spoken and written English (with good pronunciation) and Mandarin.
? Must have an approachable manner and be confident when interacting with people of all levels throughout the organization.
? Must have excellent computer skills, especially of Microsoft Excel, Microsoft Word and Microsoft Powerpoint. Knowledge of Lotus Notes would be desirable.
? Must be able to work under pressure and have the ability to remain calm
? Must be proactive and able to prioritize work load
? Extrovert; good team player
? Must be highly motivated and confident
? Highly detailed and patient
? Mature and presentable; with good image at height of no less than 1.65m
? Can travel domestically and overseas

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EDUCATION
? Bachelor degree from recognized university.

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