西安招聘

Primary Function
？ Provide Administration support for client’s facilities. Process invoices and ad-hoc requests on time.
？ Use initiative and creativity in performance of administrative duties and assist the team in implementing more efficient work practices.
？ Tight and timely control of reimbursement claims.
？ Initiate and administer Standard Operating Procedures (SOP).
？ Assist regional team with preparing and updating client-specific reports.
？ Manage building / facilities management contracts to ensure that the service delivery and contractual obligations are delivered and executed in a manner that fosters and achieves customer satisfaction.
？ To be the focal point person with the client representing the company and maintain excellent customer relationship.
？ To co-ordinate and provide management reports as required and directed.
Typical Duties
Financial and Budget Control
？ Process invoices for submission to client for sign off.
？ Effectively support members of regional team, who are not located in a corporate office.
？ Assist other teams, disciplines or business units, as required.
？ Prepare ad-hoc reports by due date.
？ Working closely with the client team to ensure that all components of the Client Invoicing are accurate.
？ Liaise with C&W Finance team to ensure monthly billings are accurate.
？ Liaise with Client-side Finance teams to accurately track all invoices issued ensuring timely and complete payment by the Clients.
？ Following up with all outstanding payments issues to closure.
？ Follow up with C&W Finance to ensure monthly income statements are accurate and expenses have been accrued against the correct account.
Operational Issues
？ To assist with the site audits to be undertaken at all client sites.
？ Assisting in tabulating site defects leading from the audits and assisting with the setting of deadlines for the defects to be rectified.
？ Effectively support members of regional team, who are not located in a corporate office.
？ Provide support to team in technology applications, eg., Microsoft Outlook, Word, etc.
？ Coordinate and attend meetings; record, type and distribute minutes as needed.
？ Prompt and consistent attendance as required by the job.
？ Create and maintain filing system and efficient information retrieval system.
？ Produce timely and accurate of word-processed documents (eg., reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.).
？ Develops positive relationships with the Clients, local management and vendors. To be proactive in client management and promptly responds to problem and concerns that are recurring or of a sensitive nature; enforce rules and regulations.
2
？ Supervise and manage a team of facilities onsite staff to provide high quality day-to-day management of the property / properties to which you are assigned.
？ Conduct regular review of facilities management operations and implement improvement plans.
？ Implementation of initiatives to ensure that best practice is achieved in every aspect of service delivery with particular focus on cost and quality.
？ Manage all facilities management projects from operational to strategic level.
？ Prepare operational (OPEX) budgets for the property / properties in accordance to the requirement from the client.
？ To review, monitor and control of overall expenditure and performance of operating budget / accounts.
？ Liaison with respective Landlords within his / her portfolio.
？ Evaluate onsite staff performances; identify staff strength and weakness and requirements for training. Organize training and implement training as required.
？ Ensure onsite staff is performing daily services within the contract standard scope of works / KPI.
？ To supervise and monitor outsourced / term contractor performance.
？ Source and evaluate contractor / supplier / vendor to contract specification; and in compliance to clients purchasing policies and procedures.
？ Source and evaluate quality contractor / supplier / vendor to ensure alternative source and continued cost efficiencies.
？ Review, monitor and control expenditure. Analyze any variances with explanation.
？ Provide liaison and co-ordination of churn management activities.
？ Interface closely with the Client and customers to understand requirements and proactively provides solution and recommendation.
？ Preparation of monthly facilities management report.
？ To execute facilities management projects / initiatives assigned by the Client.
？ Responsible for event management and meeting venues set-up and co-ordination.
？ Provide high quality customer service to both internal and external customers.
？ Provide purchasing and contract support for facilities services.
？ Follow-up payments and provide administrative support in financial aspect.
？ Provide administration support to the facilities team as required.
？ To plan and implement predictive and preventive maintenance program and review / monitor its effectiveness.
？ To respond to client needs and co-ordinate resources to resolve issues.
？ Operate and maintain all building services / facilities in good serviceable condition and in accordance to the plan maintenance program to maximize efficiency and minimize maintenance and energy costs.
？ Liaise with building management / landlord of any concerned building facilities issues.
？ Perform safety / routine inspection on general facilities of the client office to ensure office facilities and equipments are operating at optimum level.
？ To investigate the root cause on all breakdown.
？ To conduct periodic review on the performance of contractor / supplier / vendor.
？ Prepare payment consolidation and tax invoices tracking and expenditure report.
？ Prepare request for proposal (RFP), technical specification, and scope of works for contract renewal and tender of facilities management services.
？ Generate and issue purchase order for all facilities management related services.
？ Co-ordinate all weekend and after-hours A&A / maintenance / repair works as require.
？ Perform all facilities management duties as assigned.

Cushman & Wakefield is the world’s largest privately-held commercial real estate services firm. The company advises and represents clients on all aspects of property occupancy and investment, and has established a preeminent position in the world’s major markets, as evidenced by its frequent involvement in many of the most significant property leases, sales and assignments. Founded in 1917, it has 235 offices in 60 countries and more than 14,000 employees. It offers a complete range of services for all property types, fully-integrated on a global basis, including leasing, sales and acquisitions, debt and equity financing, investment banking, corporate services, property management, facilities management, project management, consulting and appraisal. The firm has more than $5.5 billion in assets under management through its wholly-owned subsidiary Cushman & Wakefield Investors. A recognized leader in local and global real estate research, the firm publishes its market information and studies online at www.cushmanwakefield.com/knowledge. In China, Cushman & Wakefield maintains six market-leading offices in Beijing, Shanghai, Chengdu, Guangzhou, Shenzhen and Hong Kong. More information is available at www.cushmanwakefield.com.

高纬环球是世界最大的私人房地产咨询服务公司，为客户提供与房地产租赁、投资相关的全方位咨询服务，在全球各大市场处于领先地位。公司成立于1917年，在全球60个国家拥有超过235个办公室，员工超过14000名。公司业务覆盖与房地产相关的各个领域，包括租赁、销售与收购、债务和股权融资、投资银行、企业房地产服务、物业管理、设备设施管理、项目管理、咨询和估值等。公司各地管理物业资产价值超过55亿美元。高纬环球是全球认可的房地产研究专家，公司网站提供一系列房地产研究报告。高纬环球在中国有六个办公室，分布于北京、上海、成都、广州、深圳和香港。更多内容，请访问www.cushmanwakefield.com.