天津招聘

职位描述：
TITLE Team Assistant

BUSINESS UNIT Corporate Solutions – Project & Development Services

REPORTING TO Location Head, PDS (City)

DIRECT REPORT POSITIONS N/A

JOB RELATIONSHIPS Internal
Local PDS Team, Finance, HR, Admin
External


POSITION GOALS Provide administrative support to PDS local team to ensure the smooth and effectiveness of daily operation.

DUTIES & RESPONSIBILITIES Team administrative support
? Support the team for daily admin works such as meeting room, car, stationary, name card, flight, hotel bookings, etc.
? Organize weekly team meeting, collect and prepare the necessary document and facility for weekly meeting.
? Collect and update team members’ CVs both in English and Chinese.
? Prepare monthly revenue booking, sending out payment application to client and collect back confirmation. Booking monthly revenue for each project into PeopleSoft, and uploading supporting document.
? Issue invoice and courier Fapiao. Monitor the payment collection, push project managers to collect back payments.
? Collect and check the expense claim report every month, ensure all the invoices are in line with the company Finance Policy.
? Prepare the Revenue Fee Forecast Sheet, keep it updated when the new projects signed and new revenue booked.
? Help directors for bidding documents preparing, bidding, etc.

Operations related support
? Corporate with project managers and directors for OVal input and updating, prepare OVal audit every month.
? Collect Project Risk Register Sheet from project managers, input the updated ones in system every month.
? Facilitate on operations related trainings

Cooperate to implementation of other supporting function
? Corporate with Finance department and IT to keep department asset record updated.
? HR related works, such as staff on board process, leave balance management
? Organize team building/lunch or dinner.
? Cooperate with marketing dept. for company/department client event organization.
? Cooperate with Admin department to keep office environment clean, help project managers to outsource the huge documents.
? Other tasks assigned by team leader/team members.


KEY PERFORMANCE
MEASURES ? See individual Performance Measurement Targets

EMPLOYEE SPECIFICATIONS Education /Work Experience Requirement
? A degree of formal education, major in English or engineering is preferred
? At least 2-3 years’ experience as assistant or secretary
Technical and Administrative Skills
? Good English, both speaking and written
? Familiar with MS Office tools
? File/document management skills
Business Skills
? Good team player to support the team for daily administration works
? Multi-task management skill
? Good time management and multi-task management skills
? Good command of service spirit
Personal Skills
? Patient, detail-oriented, easy-going and flexible


COMPETENCIES Understanding the business
? Basic knowledge in products, systems, processes, tools and best practices
? Proficiently uses work related online systems and tools
Flawless execution & Results orientation
? Committed to flawless execution
? Positively react on colleagues’ feedback
? Implements “best in class” standards
? Seen as a team player, cooperative
? Accepts the value of being part of a larger firm
? Be collaborative within the team
? Willingly shares information and resources
? Actively supports both the JLL and PDS brand
? Demonstrates perseverance in the face of obstacles
Problem Solving & Strategic Thinking Skills
? Able to adapt to changing environment, displays positive attitude towards change
? Awareness to improve client service experience
? Supports regional initiatives as required
? Actively contributes to local peer group and supports knowledge sharing within the account or client
Client Focus & Relationship Management
? Basic knowledge of what’s happening on the project
? Demonstrates that s/he values and respects other people’s views
? Adopts style of interaction to project needs
? Support to resolve conflict in project
? Familiar with the CRM process
Communication & Presence
? Demonstrates credibility
? Respectful of people from different backgrounds
? Respects different points of view as being as valid as own
? Understands and can apply JLL ethical goals
? Able to articulate ideas and facts clearly
? Manages detail appropriately in reporting
? Actively listens to others and has patience to hear people out
? Maintains calm when dealing with difficult clients / vendors
Leadership & People Development
? Open to exchange of opinions and ideas
? Shares information proactively
? Manages performance and self-development
? Upholds the firm’s values and culture

About JLL

Jones Lang LaSalle Incorporated (NYSE: JLL) is a leading professional services firm that specializes in real estate and investment management. JLL is a Fortune 500 company with annual revenue of $16.3 billion, operations in over 80 countries and a global workforce of more than 93,000 as of September 30, 2019. For more information, please visit our official

关于仲量联行

仲量联行（纽交所交易代码：JLL）是全球房地产专业服务和投资管理公司。仲量联行是《财富》500强企业，截至2019年9月30日，仲量联行业务遍及全球80多个国家，员工总数超过93,000人, 2018财政年度收入达163亿美元。