上海招聘Executive Assistant, Legal Department APAC

Executive Assistant, Legal Department APAC

江森自控（中国）投资有限公司

公司规模：5000-10000人
公司性质：外资(欧美)
公司行业：建筑/建材/工程

职位信息

发布日期：2016-12-01
工作地点：上海-长宁区
招聘人数：1人
工作经验：5-7年经验
学历要求：本科
职位类别：经理助理/秘书

职位描述

职位描述：

DESCRIPTION:

The Executive Administrator supports the administrative needs and management objectives of the VP & Regional General Counsel, APAC and the APAC Legal Department.

RESPONSIBILITIES:

Manage complex calendar and scheduling requirements; align scheduling priorities.
Be responsible for developing day-to-day schedule and prioritization of activities, proactively identify and resolve scheduling conflicts.
Lead all administrative support functions, including organizing documents, preparing presentations and materials, meeting follow up and preparation, logistical arrangements, space planning, meeting agendas, org charts etc.
Manage APAC outside counsel expenses and liaising with outside counsel and finance departments for different business units throughout Asia on vendor setup, billing issues, electronic invoice system issues, payment processing and necessary follow-up. Manage and maintain the outside counsel budget and department expenses.
Regularly coordinate with counterparts in EMEA and LATAM to ensure consistent practices in law department management, outside counsel management, budgeting and financial and matter reporting.
Supporting routine matter and financial reporting for the team, including compiling and formatting reports.
Manage domestic and international travel and expenses for the team.
All other duties as assigned including special projects.

REQUIREMENTS:

Bachelor's Degree or equivalent relevant experience.
5+ years of experience supporting senior management in a fast-paced environment of multinational company.
Exceptional verbal and written communications skills in both Chinese and English, and team-oriented philosophy. Able to communicate effectively.
Excellent PC skills, including strong working knowledge of Microsoft Office (especially, Word, Powerpoint and Excel) and Outlook tools. SharePoint experience preferred. Able to quickly learn and adapt to new software processes.
In-depth knowledge of administrative procedures and tools required to support executives.
Finance or accounting education or experience preferred.
React with appropriate levels of urgency to situations and events that require quick response or turnaround. Ability to switch gears at a moment's notice and meet short- and long-term deadlines.
Ability to protect confidential and proprietary information using utmost discretion.
Attention to detail, good time management and organizations skills.
Demonstrate consistent high levels of service-orientation, initiative, reliability, and flexibility.
Smart and collaborative; positive, proactive and able to always exercise great judgment.
Cope with stress and maintain a professional, pleasant and cooperative temperament.
Able to work independently in a self-directed manner, yet be a team player.
Very ethically driven.

职能类别：经理助理/秘书

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公司介绍

关于江森自控
在江森自控，我们致力于改善人们的生活、工作、学习和娱乐环境。江森自控致力于可持续发展，公司承诺在2040年前实现净零碳排放。作为智慧、健康和可持续建筑的全球领导者，我们凭借超过135年的创新经验，运用全面的数字化解决方案OpenBlue及建筑科技领域完整的产品和解决方案组合，为医疗、教育、数据中心、机场、体育场和生产制造等众多领域实现可持续发展的蓝图。江森自控在全球150多个国家拥有100,000名专业员工，旗下拥有多个业内值得信赖的品牌。
亚太区概况
通过广泛的业务网络和足迹，江森自控致力于为该地区的客户提供全方位的卓越服务:
29家制造工厂
10处研发基地
260多个分支机构
28000多名员工
*以上数据包含江森自控和江森自控日立空调
公司在中国拥有：
9000多名员工
9家制造工厂
3处研发基地
40多个办事处
100多个销售支持点
我们的价值观
诚信为先
我们承诺诚实和透明。我们坚持***诚信标准并信守我们做出的承诺。
客户至上
客户成功，我们才能成功。长期战略合作关系带来的独特洞见和实力，让我们能够创造卓越的客户体验与解决方案。
使命为本
我们坚信利成于益，勇于承担：通过我们提供的解决方案、我们对社会的奉献、我们开展业务的方式以及我们对保护人民和环境的承诺让世界变得更加美好。
着眼未来
我们的创新和持续改进文化激励我们在解决当今挑战的同时，不断思考“接下来会发生什么”。
同一个团队
我们是同一个团队，致力于团结协作，创造高效适用的解决方案，推动世界进步。

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