深圳招聘

职位描述：
Quotation
1. Prepare and assist Account Manager to issue quote to customers.
2. Follow up on PO of closed deals not yet received.
3. Make sure a copy of Orbotech Standard Terms and Conditions are attached to quotes sent from Orbotech.
4. Make sure Account Managers are using the latest quotation format and following procedure.
5. Follow up and send amended quote to ensure Orbotech policy is complied with.

Order Processing
1. Check P.O. correctness. a) PO is issued to Orbotech Asia Limited or b) Signed quote are based on standard Orbotech format and signed either by China GM or Sales Manager.
2. Check with Account Manager and Technical Department to get the correct configurations (especially CDR and Ref Manager). To make sure all local purchase items are included (such as AVR, notebook, etc.). Make sure all loan and hidden items are included.
3. Follow up with customers for amendment if needed.
4. Send PO or signed quotes to LTD.
5. Enter CO into WISE.
6. Ensure prompt and proper CO approval in the branch (North and South offices).
7. Send signed CO to PHK.
8. After branch signed CO is sent to PHK, PHK is responsible for CO maintenance. Branch Sales Admin. will however assist to coordinate with PHK any CO changes initiated from the branch.
9. Make sure all special order instructions (such as importation, shipping route, storage and shipping marks) are entered into the CO and communicate well with PHK.
10. Coordinate with PHK Sales Admin. so Proforma Invoice and Draft LC are sent to customers for payment arrangement.

Scheduling of Orders
1. Act as a sensor of PHK in the branch so urgent delivery requirement as well as configuration is communicates well in advance to PHK so ALERTS can be processed by PHK.
2. Communicate with PHK Sales Admin. to monitor delivery schedule of orders and feed the information to Account Managers (& customers upon instruction from Account Managers).
3. Expedite orders via PHK Sales Admin. if there is new delivery requirement initiated by customers and/or Account Managers.

Loan and Evaluations
1. Process Loan and Evaluation orders like any other normal CO.
2. Assist to prepare Loan forms for customer to sign.
3. Make sure the latest Loan forms are being used.
4. Follow up with Account Manager so expired loans are either be sold or returned.

Letter of Credit and Pre-payment
1. Follow up closely with customers for payment arrangement such as LC or TT. This is extremely important in the last month of each quarter and for urgent delivery.
2. Communicate to Account Managers and PHK immediately if any difficulty arises or suspected.
3. Report of expected LC opening dates to PHK.
4. Escalate to China Fin and Op Mgr any foreseeable problems.
5. First sanity check on LC application and customer LC copy and exchange idea with PHK Sales Admin.
6. Request and follow up customers for LC amendments.

Post Shipment Activities
1. Inform customers and Account Managers ETA.
2. Obtain shipping documents from PHK and send to customers.
3. Send shipping documents to CS department so it can initiate contact with customers for installation and purchase of local supplied items.
4. Report to PHK any short-shipment known.

Account Receivables
1. Follow up with CS department to confirm installation date and status.
2. Follow up with customers for CATP.
3. Follow up with Account Manager for action items to clear AR.
4. Follow up with CS department for action items to solve technical problems (in order to get acceptance).
5. Follow up with customers for payment.

Inventory
1. Work with CS department to confirm end of quarter inventory status at the branch (PHK maintains inventory and confirms with the branches each quarter).
2. Keep track of Loan and Evaluation machines. Inform PHK any movement know.

Logistic, Import and Export
1. Arrange local shipment (packing and freight)
2. Arrange overseas shipment.
3. Assist Orbotech to import into and export out of China.
4. Work with PHK and provide services to customers for importation such as Chinese brochures etc.
5. Keep track of all Temp Import and customs deposit. 举报 分享

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