Admin Assistant - Chengdu
上海世邦魏理仕物业顾问有限公司
- 公司规模：150-500人
- 公司行业：物业管理/商业中心
职位信息
- 发布日期：2014-07-17
- 工作地点：成都
- 招聘人数：1
- 职位月薪：面议
- 职位类别：前台接待/总机/接待生
职位描述
Position Description
Position Title:Admin Assistant
Business Unit:Finance & Admin (CD Office)
Reports To:Regional F&A Manager, Western China
SUMMARY
Key roles and responsibilities of the Receptionist are:
I.To act as a Company ambassador to internal and external clients in communicating the Company’s image as a high-quality service provider to all clients, callers and visitors:
II.Work and manage the Company’s telephone switchboard operation.
III.Greet/receive and offer hospitality to visitors to the Company.
IV.Assist in the housekeeping of Public Areas, ensuring that a professional Company image is maintained at all times.
V.Provide support assistance within a variety of office functions.
VI.File management
VII.To carry out any other duties as directed by the management.
ESSENTIAL DUTIES
1. Promoting a Friendly Office Environment
As an ambassador of the Company and by virtue of the Reception’s focal position in the Office, the Receptionist is well placed to play a public relations role in setting the right tone for the office environment. The Receptionist expected to play an ambassador’s role in promoting a friendly and welcoming atmosphere in the Office by greeting staff members, offering assistance, etc.
2. Telephone Switchboard Operation:
a)Following Company guidelines, answer all telephone calls that come through the telephone switchboard system and direct them to the right departments or extensions; take messages from telephone callers whenever necessary or appropriate, pass on and follow up on such messages promptly and efficiently.
b)Execute outgoing calls including conference or overseas calls when required to do so by the Management or staff members.
3. Greet and Offer Hospitality to Visitors:
a)Greet and receive all visitors, noting down their name(s) and reason for visit, informing the relevant staff members of the visitors’ arrival.
b)Sign in/out on-site staff, auditors, contractors, consultants, delivery personnel.
4. Housekeeping of the Public Areas:
a)Ensure that the reception hall, lift lobby, meeting rooms and adjacent areas (hereafter referred to as “Public Areas”) are in impeccable condition at all times, reporting any wear and tear in public areas to Office Manager, CQ.
b)Ensure that the meeting rooms are cleaned and tidied up after each meeting.
c)Ensure on a daily basis that the brochure showcase is clean and tidy at all times, that outdated or soiled materials are replaced with updated, new publications.
d)Switch on any display monitors prior to office opening, ensure that any malfunctioning is reported and attended to immediately by the IT Department.
e)Maintain the professional image of the Company by ensuring that staff members do not behave in any way that will affect the Company’s image in the Public Areas.
5. Provide Assistance in Other Office Functions:
As required by the Operations Manager, assist with general office functions including but not limited to:
a)Courier traffic, liaising between the courier agent and staff members in respect of incoming and outgoing documents/parcels.
b)Enveloping of mail shots.
c)Record the photocopier meters on a monthly basis.
d)Manage the booking system for the use of the Meeting Rooms, Company cars and drivers.
REQUIREMENTS
?Speak fluent English and Mandarin. Working competency in written English and Chinese.
?Well-mannered, excellent grooming and with strong customer focus.
Position Title:Admin Assistant
Business Unit:Finance & Admin (CD Office)
Reports To:Regional F&A Manager, Western China
SUMMARY
Key roles and responsibilities of the Receptionist are:
I.To act as a Company ambassador to internal and external clients in communicating the Company’s image as a high-quality service provider to all clients, callers and visitors:
II.Work and manage the Company’s telephone switchboard operation.
III.Greet/receive and offer hospitality to visitors to the Company.
IV.Assist in the housekeeping of Public Areas, ensuring that a professional Company image is maintained at all times.
V.Provide support assistance within a variety of office functions.
VI.File management
VII.To carry out any other duties as directed by the management.
ESSENTIAL DUTIES
1. Promoting a Friendly Office Environment
As an ambassador of the Company and by virtue of the Reception’s focal position in the Office, the Receptionist is well placed to play a public relations role in setting the right tone for the office environment. The Receptionist expected to play an ambassador’s role in promoting a friendly and welcoming atmosphere in the Office by greeting staff members, offering assistance, etc.
2. Telephone Switchboard Operation:
a)Following Company guidelines, answer all telephone calls that come through the telephone switchboard system and direct them to the right departments or extensions; take messages from telephone callers whenever necessary or appropriate, pass on and follow up on such messages promptly and efficiently.
b)Execute outgoing calls including conference or overseas calls when required to do so by the Management or staff members.
3. Greet and Offer Hospitality to Visitors:
a)Greet and receive all visitors, noting down their name(s) and reason for visit, informing the relevant staff members of the visitors’ arrival.
b)Sign in/out on-site staff, auditors, contractors, consultants, delivery personnel.
4. Housekeeping of the Public Areas:
a)Ensure that the reception hall, lift lobby, meeting rooms and adjacent areas (hereafter referred to as “Public Areas”) are in impeccable condition at all times, reporting any wear and tear in public areas to Office Manager, CQ.
b)Ensure that the meeting rooms are cleaned and tidied up after each meeting.
c)Ensure on a daily basis that the brochure showcase is clean and tidy at all times, that outdated or soiled materials are replaced with updated, new publications.
d)Switch on any display monitors prior to office opening, ensure that any malfunctioning is reported and attended to immediately by the IT Department.
e)Maintain the professional image of the Company by ensuring that staff members do not behave in any way that will affect the Company’s image in the Public Areas.
5. Provide Assistance in Other Office Functions:
As required by the Operations Manager, assist with general office functions including but not limited to:
a)Courier traffic, liaising between the courier agent and staff members in respect of incoming and outgoing documents/parcels.
b)Enveloping of mail shots.
c)Record the photocopier meters on a monthly basis.
d)Manage the booking system for the use of the Meeting Rooms, Company cars and drivers.
REQUIREMENTS
?Speak fluent English and Mandarin. Working competency in written English and Chinese.
?Well-mannered, excellent grooming and with strong customer focus.
公司介绍
世邦魏理仕（纽约证券交易所代号：CBG）总部位于美国加利福尼亚洲洛杉矶，是《财富500强》及标准普尔500强企业，为全球最大的商业房地产服务公司（按2010年的营业额计算）。公司拥有员工约31,000名*，透过全球300多家办事处*为地产业主、投资者及承租者提供综合的地产服务。
世邦魏理仕是逾二百多年经验的全球房地产先驱，透过单一策略顾问提供数以千计可行方案。以亚洲地区内超过五十个办事处为据点，包括柬埔寨、中国、香港、澳门、印度、日本、韩国、马来西亚、菲律宾、新加坡、台湾、泰国及越南，我们能够协助客户发展当地市场，及在迅速发展的市场中带来可见成果。
我们以了解客户业务及研究市场动态为先，致力迎合客户房地产的需求，配合其整体业务指标，在瞬息万变的市场上力求转变，就是我们与客户建立长久关係的原则。世邦魏理仕的全面服务，能满足客户的多方面需要，再加上与世界各地的紧密联系，助您轻易进军不同市场。
*不包括联营公司
世邦魏理仕是逾二百多年经验的全球房地产先驱，透过单一策略顾问提供数以千计可行方案。以亚洲地区内超过五十个办事处为据点，包括柬埔寨、中国、香港、澳门、印度、日本、韩国、马来西亚、菲律宾、新加坡、台湾、泰国及越南，我们能够协助客户发展当地市场，及在迅速发展的市场中带来可见成果。
我们以了解客户业务及研究市场动态为先，致力迎合客户房地产的需求，配合其整体业务指标，在瞬息万变的市场上力求转变，就是我们与客户建立长久关係的原则。世邦魏理仕的全面服务，能满足客户的多方面需要，再加上与世界各地的紧密联系，助您轻易进军不同市场。
*不包括联营公司
联系方式
- 公司网站：http://www.cbre.com/
- Email：anson.xu@cbre.com.cn