深圳招聘

Part 1: JOB PROFILE
Main purpose of job:
To provide high quality personal and administrative assistance to Director and support of the wider Operations team. To act on behalf of the Director in his absence.
Position in organisation:
This post holder will work closely with the Operations, Heads of Service and the Administration Manager. In addition:
Programme Leads; Strategic Leads; Area Managers and Area staff
Scope of job:
First point of contact for the Director
Management of staff and volunteers
Personal Assistance to Director
Management of, and support to, Operations meetings
Acting on behalf of and representing the Director
Decision making:
Able to make decisions and act on behalf of the Director within agreed parameters
Qualifications & skills level:
Qualifications
Must hold at least a bachelor’s degree
Should be fluent in English and Chinese (A Must)
Experience
Experience of organising and providing administrative assistance in an
Office environment
Should be a self-starter and must have a very strong follow-up. Should have a strong sense of ownership and should be fluent in communication at all levels of the organization
Experience of handling a wide range of enquiries and an excellent telephone manners
Experience of taking and writing minutes, summarising discussions and Writing reports
Experience of using Microsoft Office packages, particularly Word, Excel, PowerPoint
Knowledge and Skills
Ability to work on own initiative with minimal supervision
An organised and thorough approach to work
Ability to see projects through from start to finish managing time and tasks effectively
Ability to manage a heavy workload and at times conflicting priorities as well as
Tracking progress www a wide range of tasks
Excellent interpersonal skills
Excellent typing skills with the ability to draft own correspondence
Ability to communicate effectively, both orally and in writing
General Attributes
Flexibility and a willingness to undertake varied responsibilities working alone or as part of a team
A commitment to team working
Sensitive and flexible approach to working with people affected by MS, colleagues
and volunteers

JOB DESCRIPTION
Part 2: main duties & key responsibilities
First point of contact for the Director (15%)
To act as the initial point of contact for the Director in his/her absence, assessing
priorities and re-directing calls, enquiries and requests as necessary.
Management of staff and volunteers (5%)
To provide line management and support to administrators and
Volunteers within the Operations team, delegating tasks, offering
Training, peer support.
Personal Assistance to Director (35%)
To manage the Director's diary and appointments, ensuring effective use of time and preparation of papers and information in advance
To filter incoming mail: sorting, redirecting and taking action as appropriate
To prepare and/or draft correspondence for the Director, as required
To assist with budget management and take responsibility for monitoring of income
and expenditure, processing and coding of invoices and expenses
To carry out a range of administrative tasks, including photocopying, filing,
Sending faxes, making travel arrangements
To manage electronic and paper based filing systems
To work co-operatively with colleagues in the Operations Administration team providing support and cover as required.
Management of, and support to, Operations meetings (25%)
To organise internal and external meetings and teleconferences,
Including booking venues, arranging accommodation and taking
Minutes as required.
To make arrangements for and prepare agendas for Council meetings, liaising with
Council chair and members as required.
To prepare agendas for Operations meetings, ensure papers are
Accurate and prepared and disseminated on time.
Acting on behalf of and representing the Director (20%)
To oversee coordination and collation of quarterly reports for Board meetings.
To ensure departmental deadlines are met for corporate activities.
To attend and contribute to meetings on the Director's behalf, reporting back and
following up appropriately (If required).
To coordinate the production and dissemination of the Departmental
Bulletin.
To update and deliver presentations for staff inductions, as required.
To undertake projects from time to time on behalf of the Director, examples
include organisation of events, coordination and administration of recruitment
Assessment centres.
Other duties
To respect the unique contribution of every individual and work positively in a diverse environment.
The post holder will be expected to take advantage of opportunities to work with council meetings, branch events.
The post holder should be prepared from time to time to attend meetings in different parts of the country, some of which may be during evenings or weekends.
The post holder will be working in a developing environment and he/she will therefore be expected to undertake other appropriate duties as required for the effective operation.
Standards and ethos:
Working practice will clearly show a passion for engaging with members in all their guises and agreeing and delivering objectives by working alongside volunteers.
Individual and team work-plans and proposals will be able to evidence how they were
influenced, guided and reviewed by people.
Every individual is responsible for making the 'matrix' work within Operations (the mix of
people management alongside professional guidance). Area Teams and National Programmes carry equal weight in debates. Where necessary decisions will be finally based on the majority views and aspirations of people affected.
Post-holders are expected to be aware of work pressures on other administrative
colleagues and proactively offer to assist where their workload allows

中国国际技术智力合作公司（简称中智公司）成立于一九八七年，是直属中央管理，以技术智力型服务贸易为经营特色的国有重要骨干企业。国务院是公司唯一出资人。总部设在北京。公司对外开展业务。

深圳中智经济技术合作有限公司成立于1993年，是中国国际技术智力合作公司在深圳的全资子公司，公司主要业务范围是为外商常驻深圳代表机构和投资企业提供人事管理服务并从事其他外经合作业务。

作为中国最具专业精神与创新精神的人力资源服务机构之一，中智公司与众多跨国公司、高科技企业和境内上市公司保持着良好的人才战略联盟关系，将会为各类中高级专业人士提供广阔的发展机会与展示舞台。

公司拥有广东省人才中介服务许可证（粤人证字：4403000008），在广东省行政区域内合法从事人才中介服务活动。

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