深圳招聘

Main purpose of job:

?           The jobholder will be responsible for handling a wide range of administrative tasks and ensure the efficient and effective running of the Head Master's office and daily business.

?           Work with the Head Master on aspects of operational management to aid connection amongst non-academic departments.

?           To lead strategic coordination and communication between non-academic departments; Human Resources, Finance, Operations, Admissions and Marketing.

?           Provide administrative support to the Head Master (and Head of Schools as required)

?           Maintain a high level of integrity and confidentiality with all information and knowledge that is associated with working closely with the Head Master.

Main duties & responsibilities

1.         PA

-          Be the point of contact for the Head Master, use discretion and tact to ensure staff, visitors, students, telephone callers are dealt with by the appropriate person.

-          Diary management: supporting papers for meetings; prioritisation and researching as necessary.

-          Pro-active management of Head Master’ inbox and office: telephone calls, messages, redirections; draft correspondences, high standard of secretarial support, including fast and accurate turnaround of documents, emails.

-          Manage the Planners and files in relation to Heads of School and the Executives.

-          Organise travel arrangements (train and flight tickets), accommodation and visas for the Head Master and coordinating travel arrangements for the BoG.

-          Timely and effective communication amongst departments and with senior academic teams

-          Provide full administrative duties as required including producing agendas, taking and transcribing confidential minutes of meetings, circulating appropriate papers and logging /updating action points accordingly.

-          Support the Headmaster in advising on cultural matters.

2.         Management Support

-          Overall coordinate and communicate with Heads of School (in conjunction with their PAs) and Assistant Heads concerning priorities, deadlines, policies and procedures.

-          Liaise with HIMS and BoG; Prepare papers and take minutes of BoG meetings etc.

-          Assist the Head Master in matters of public relations

-          Support the Head Master in managing staff relations and wellbeing

3.         Project based

-          Project-based assignments     Undertake project work and related activities as directed by the Head Master.

-          Support academic staff recruitment process.

-          Provide coordination for external agencies as and when required e.g. school inspectors, auditors.

Requirement

-          Bachelor degree in a relevant discipline or equivalent mix of education and relevant experience.

-          At least 3 years successful experience in a comparable role.

-          Experience of managing and maintaining accurate records and filing systems.

-          Ability to work quickly and under pressure, have an eye for details and be able to handle people on the phone and in person in a professional manner.

-          Highly developed written and verbal communication skills with a strong attention to detail.

-          Highly developed organisation skills with the ability to prioritise competing demands.

-          Ability to build and maintain effective relationships.

-          Discreet with awareness of the need to maintain confidentiality with sensitive matters at all times.

Desired but not mandatory

-          Knowledge of relevant school policies, procedures and systems.

-          Knowledge of the academic progression under the British curriculum.

-          Proficiency in digital dictation and transcription.

-          Experience of working in a school environment.

Harrow Shenzhen is a collaborative project between Authority of Qianhai and Harrow International Management Services, with Harrow International School Shenzhen to be opened in 2020 and the bilingual Harrow Innovation Leadership Academy to be opened in 2021.

Located in the Qianhai Cooperation Zone, Harrow International School Shenzhen covers an area of ??40,000 square metres and has a total construction area of ??approximately 139,000 square metres. The school has obvious transportation advantages, located in the main urban roads adjacent to Metro Line 5. The campus will be built to cater a maximum capacity of 1,000 students with facilities that cater to the needs of a K-12 full-time school with boarding.

The campus design integrates Harrow’s values with Qianhai’s spirit. The school adopts the concept of “land sharing”, with a lawn area where the main sports grounds and outdoor activity spaces are located, energising the whole campus with a vibrant atmosphere. The British lawn landscape is an inspiration from "Harrow on the Hill". The campus is tailored towards an all-rounded education with sports and leisure areas, library and reading spaces, restaurants and lecture halls that allows students to flow easily between different learning and activities areas, enabling them to learn, communicate and play freely.