深圳招聘

Position summary

This position serves as a key administrative support to the office services with strong expertise admin area, can working independently to maintain the office services at a high standard.

Principal duties and responsibilities including but not limited to:

Office administration

？ Serve as the main contact to work with the onsite team of the facility management outsourced vendor; ensure the coorperation with the onsite team works seamlessly, the office requests are communicated with the onsite manager in a timely fashion and are followed through;

？ Understand and deliver high expectation of service standard in office facilities maintenance, front desk hospitality, office and pantry supplies, that provides excellent client and employee experience;

？ Manage the assigned budget in office services related spending, make wise choices to balance the budget and spend that maximize the employee satisfaction; conduct periodically check in with office staffs to understand th general interest and satisfaction; 

？ Liaison with building management for emergency situation and other daily inquires; maintain good relationship as well;

？ Provide and organize shanghai office events, such as HOD/ Cats Away lunch, Christmas Party, Connect Day and related logistics, provide admin support to social committee if needs;

？ In charge of company stamps;

？ Liaison with admin local vendors to improve their service quality and performance;

？ In charge of internal process related to administration, includes but not limited new vendor adding, contract, payments.

Other responsibilities

？ Coordinate local drivers assignment

？ Provide back-up to receptionist if needs

？ Might be allocated on an ad hoc basis if required

？ Bachelor's degree required with 4-5 years relevant office administration working experience in professional firms or MNC

？ Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel

？ Ability to analyze and revise operating practices to improve efficiency

？ Detail oriented and comfortable working in a fast-paced office environment

？ Exceptional communication skills

？ Superior organization skills and dedication to completing projects in a timely manner

Williams Lea is the leading global provider of skilled business-critical support services to financial, legal and professional services firms, connecting people, processes and technology to streamline key business and administrative functions and helping companies adapt to a more virtual and digital workplace.

Built on a strong heritage, great client relationships and a talented team, Williams Lea is the trusted global outsourcing provider to clients in highly regulated environments.

Our exceptional employees work with the world’s leading organizations, interact with colleagues around the globe and are the driving force behind our success.