深圳招聘

Superior:  Director of Administration

Job Descriptions

The Manager of Facilities is responsible to the Director of Administration for the day-to-day operation of the Facilities and Campus functions of the School.  This is a pivotal senior role in the School.

    

Responsibilities    

Facilities & Grounds

1.    Work with the Director of Administration, contributing to the development of plans for the school campus, providing expert opinion regarding services and condition of the existing campus

2.    Contribute ideas and advice regarding potential future planned maintenance and development, consistent with strategic plans

3.    Develop and manage annual campus budgets, ensuring the campus function is financially compliant and delivers its services within agreed financial limits

4.    Commission and utilise periodic surveys to prepare a forward-looking planned maintenance schedule for buildings, M&E services, plant and equipment

5.    Regularly review all maintenance contracts

6.    Agree an annual schedule of maintenance and capital projects with the Head of School  

7.    Ensure effective delivery of projects, including the tendering, appointment and management of external contractors to achieve completion on time, on specification and within budget

8.    Ensure planned maintenance activities are completed on schedule and within budget, and that urgent repairs are completed within approved timescales, so that the school environment is safe, comfortable and fully functional

9.    Direct the campus team (including external contractors) to ensure that resources are utilised effectively and efficiently, that all buildings and facilities have up to date log books, and that all facilities and equipment are appropriately maintained and fit for purpose

10. Undertake regular inspections of all the school’s premises

11. Monitor the school’s energy use, management and conservation, investigating and implementing means of improving energy efficiency

12. Manage procurement of furniture, fixtures, fittings and materials as required

13. Ensure the Grounds team work closely with the Sport staff in order that appropriate and safe facilities are available when required

14. Supervise an effective requisitions system by which staff can report faults or works that are required

15. Promote the safety and wellbeing of pupils at the school by complying with the school’s relevant policies at all times

16. Undertake such training and study as required in order to stay abreast of legislation and developments relevant to the post as well of those staff within the department

17. Undertake such other tasks relevant to the responsibilities of the post or needs of the school as may be reasonably requested                                                                       

18. Build open, trusted and supportive relationships with colleagues and work with other departments to ensure a high quality, positive service, effective communication and implementation with minimal disruption to the operation of the school

19. Any other duties as reasonably requested.   

    

Health & Safety

1.    Promote Health and Safety in all areas of the school campus and encourage staff participation

2.    Compile Health & Safety and Security procedures and practices and review such procedures to ensure that systems are in place for the management of Health and Safety and the security of the campus

3.    Compile and manage the campus Emergency Response Plan (ERP) in line with local legislation and school requirements

4.    Manage the Health and Safety of the campus and ensure that all appropriate Health and Safety policies are in place and risk assessments carried out and collated

5.    Implement systematic risk assessments and processes for all users, including external contractors working on site

6.    Organise and attend termly Health & Safety meetings

7.    Act as Secretary for the termly Health & Safety meetings

8.    Ensure that fire risk assessments are in place and regularly reviewed and updated

9.    Ensure that all fire alarm and fire detection equipment is maintained and appropriately located

10. Ensure that air quality systems are in place and regular monitoring is reported and documented

11. Ensure that operations within maintenance, grounds and housekeeping departments comply with Health and Safety regulations and comply with best practice

12. Maintain appropriate compliance records as required by legislation

13. Liaise with the security contractors and manage all security systems including the CCTV system and controlled access system.

    

Personnel

1.    Lead, motivate and develop the Facilities and Grounds teams ensuring that staff have appropriate training

2.    Liaise with the HR Dept in respect of recruitment and employment of all new members of Facilities and Grounds staff

3.    Monitor and approve overtime monthly timesheets.

 Key competencies    

1.    Minimum bachelor Degree in related major

2.    Minimum 3  years proven Administration and Facility Management experience or equivalent, service in British international school is preferable

3.    Professional skill and knowledge required: knowledge/experience of building services, facility management, sound understanding of Health & Safety regulations and practise, excellent organisational and communication skills

4.    Proficiency in English

5.    Ability to form good working relationships with a wide range of groups and individuals

6.    Experience of negotiating with external suppliers to secure the best service deals   

    

Benefits: Lunch provided at school, shuttle bus from Hongshan, use of gym and swimming pool and extra paid annual leave

How to Apply:

Please send your English and Chinese CV and recommendation letters to jing.zhang@merchiston.cn no later than 20 Nov 2020

深圳曼彻斯通城堡学校是深圳***所提供纯正英式教育和寄宿管理体系的国际学校，也是拥有超过185年历史的英国***私立学校曼彻斯通城堡学校（Merchiston Castle School ，位于苏格兰首府爱丁堡）的首间海外分校。

学校位于深圳市龙华区，总占地面积2万平米，总建筑面积5万平米，可容纳1200名学生就读，班级***规模22人，招收4至18周岁学生（1至10及12年级）

使命
我们将以敬畏之心全力打造创新型国际学校，汲取东西方文化教育之精髓，启迪年轻心智，践行终生学习理念，培养德才兼备的世界公民,助其实现丰沛人生。

宗旨
我们培养学生认知世界、服务世界、引领世界的能力，具有健康的体魄和健全的人格，同时成为一个有自信心、同情心、进取心和责任心的人。

“Ready Ay Ready 为未来而来” ——曼彻斯通城堡学校校训