深圳招聘

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行政人事助理 Admin&HR Assistant（入职先签1年合同，1年后再次协商续签）

行政：

1. 负责差旅事宜（预订机票，火车，酒店，租车等）；
2. 负责广交会的差旅，季节性地使广交会的时间表进行协调和管理。与香港办事处安排机票预订，酒店担保以及安排购买证书；
3. 负责公司安全和维护办公环境。 （定期检查采购消防设备；采购文具和办公必需品；样品管理；办公室宠物和绿植管理...）；
4. 安排国际快递的付款请求，包括应用程序的相关税费，并进行付款说明；
5. 安排进出口产品的通关，并向海关提交有关材料；
6. 每月行政费用的均摊和付款申请，管理办公室日常运营费用；
7. 协助经理实施相关的管理工作流程，并在需要时提供建议和支持。

人事：

1. 支持日常招聘全流程。（职位发布，简历筛选，电话面试，推荐报告，面试组织，谈offer等）；
2. 员工的入离调转人事流程的跟进；
3. 辅助薪资和福利工作，包括但不限于收集薪资信息，每月社保公积金，商业保险的名单更新等。
4. 人事档案的制作和管理；
5. 员工年度体检的安排。
6. 管理考勤休假系统，分析每月出勤报告；

资格：

1. 流利的英语（书写和口语表达）；
2. 本科以上学历，有外企工作经验者优先；
3. 热爱行政和人事工作，充满活力，积极开朗，喜欢小动物；
4. 乐于并擅长快速学习，结果导向，高效能工作；
5. 以客户为导向，及时提供帮助；
6. 强烈的责任心，注重细节，高度的团队合作精神；
7. 精通Excel和其他Microsoft Office软件。（熟练使用Excel）；
8. 熟练的软件技能（Excel，PowerPoint，Outlook等）；
9. 良好的问题解决，沟通，冲突管理和人际交往能力；

我们可以提供：

1. 开放，国际化的工作环境；
2. 不同领域和地方的职业发展机会；
3. 一年15天带薪年假；
4. 商业补充医疗保险；
5. 年度体检；
6. 工作手机（内含话费）；
7. 灵活办公时间。

Job Responsibilities:

Admin:

1. Responsible for travel issue(Booking tickets for flight, train, hotel, car). 
2. Responsible for travel in Canton Fair. 
3. Responsible for company safety and maintain office environment. (Arrange fire-fighting facilities and regular check fire-fighting equipments. Arrange purchase of stationeries and daily necessities; Sample management...)
4. Arrange payment requests for international express including the relevant taxes and fees of the application and do payment clarify.
5. Seasonally to make Canton fair schedule coordination & management. Arrange air tickets booking、hotel guarantee with HK office & arrangement for purchase certificates.
6. Arrange customs clearance of imported and exported products and submit relevant materials to customs.
7. Monthly payment recharge with the concerned teams to provide clear picture for office operation fee.
8. Manage & maintain the attendance & leave system, provide the monthly attendance & leave application report.
9. Assist manager to implement related admin work flow and give advice and support when needed;

1. Support daily recruitment. (Post the job ad., scan the CV, conduct interview, propose the candidate, arrange for the further interview, finalize the offer;)
2. Take charge of the staff on boarding/departure process;
3. Assist salary payroll & benefit job include, but not limited to collect payroll info., handle for social insurance, housing fund, commercial insurance, IIT & etc.

1. With working experience in foreign company is preferred.
2. Smile, and customer oriented, willing to offer help.
3. Bachelor degree is preferred.
4. Fluency in oral and written English and Mandarin.
5. Well-master Excel and other microsoft office softwares. (熟练使用Excel)
6. Strong sense of responsibility, detail oriented and high teamwork spirit.
7. Proficiency in software skills (Excel, PowerPoint, Outlook etc.).
8. Good organization and efficiency on duty management.
9. Problem solving, communication, conflict management and interpersonal skills.
10. High demanding for vendor management.
11. Good leadership on employee activities organization.
    

We can offer:

1. International working environment;
2. Career development in different domain and places;
3. Opportunities to work in different cities and countries;
4. 15 annual leave days;
5. Commercial supplementary medical insurance;
6. Yearly body check;
7. Working cell phone with monthly program;
8. Flexible working hours.
   

宝礼行集团是一家总部在美国宾夕法尼亚州新肯辛顿的跨国企业，在礼品和推广产品领域居于世界领先地位，产品销往世界100多个国家。宝礼行早在1994年就进入了中国市场，目前已经在上海、深圳、香港等地开设办公室，员工共计200多人。随着企业规模的不断扩大，如何吸引并激励优秀的管理和技术人才成为宝礼行面临的挑战。在此背景下，宝礼行开展创新探索，率先实行灵活工作制、增加员工福利年休假等措施，极大地调动了员工的积极性。

Polyconcept Group is a multinational company headquartered in New Kensington, Pennsylvania, USA. It is a world leader in gifts and promotional products. Its products are sold in more than 100 countries. Polyconcept Group entered the Chinese market as early as 1994, and has opened offices in Shanghai, Shenzhen,Hongkong with a total of more than 200 employees. With the continuous expansion of business, how to attract and motivate excellent management and chnical personnel is a challenge to Polyconcept. Against this backdrop, Polyconcept implemented its explorations and novations, took the lead in implementing flexible work system, increased employee welfare annual leave and other measures, which have greatly motivated the employees.

Take the most common working hours of employees for example. Most companies now work “9:00am to 5:00pm”. However,the "one-fits-all" working hours are not suitable for all employees. Furthermore, taking into account daily traffic during rush hours, the traditional “9:00am to 5:00pm” working hours cannot meet the actual needs of enterprises and employees. In November 2018, as initiated    by Polyconcept management, the company began to adopt flexible working hour system. Employees can enjoy flexibility to arrange their office hours, no longer subject to the "9:00am to 5:00pm" restrictions. This "flexible working system" is still very rare in the current market.

Why flexible working system? Mr. Nicolas Villemonteix, Polyconcept China’s Chief Executive Officer,    said: “Flexible work system offers employees greater freedom to choose how they work, giving them more flexibility to do their work and take care of their personal lives. Through the flexible work system, not only to achieve a change in the way of    work, but also to    promote the company's new culture    (i.e. performance-driven), thereby stimulating more productivity and creativity. Modern IT technology is sufficient to support this new approach, what we lack is the corresponding company culture”.

Today, more and more enterprises put stimulating the creativity of employees in the first place in talent management. In February 2019, PricewaterhouseCoopers announced the launch of "WeFlex" (flexible work) in Hong Kong, Macau and mainland China, allowing employees greater flexibility in working hours. In other countries, Barclays Bank, Telstra and other companies are also the first to implement flexible work. But in reality, many enterprises still have doubts about whether flexible work system can achieve the desired results, such as how to organize team work, how to assess employees, deal with staff absence, etc. At the beginning of the implementation, Polyconcept also    anticipated the possible challenges and prepared corresponding solutions, including soliciting employees' opinions, adopting supporting IT facilities for time management,etc.Flexible working system not only gives employees some flexibility, but also ensures that they work in the office for a relatively fixed period of time in order to ensure teamwork and communication.The employees' working hours are counted weekly to make sure there is no absences. At the same time, employees will not work more hours per day or per week than the corresponding limit of labor law.

“After the introduction of flexible working system, it has been warmly welcomed by everyone. We will continue to refine the system and explore ways to increase employees’ satisfaction and attract more talents", said by Mr. Edwin Eckhardt, director of Human Resources at    Polyconcept. The company will also increase the welfare annual leave for employees, in order to create a flexible working environment, the company has recently adopted 4 stray cats in Shanghai and Shenzhen office, which is well received by our employees, and in the future will also anticipate a more healthy, humanized work and communication.

Polyconcept is the global leader in the promotional products industry with 38 own offices and 52 legal entities, staffed by over 3,000 dedicated staff on 5 continents. With headquarters in USA, we deliver over 1 million orders annually and our 2010 sales are in excess of USD 1.5 Billion. We are now looking for excellent candidates with motivation to grow with us in Shanghai, Shenzhen, Hongkong and all over the world.

Main business: Written and stationery, apparel, bags, electronic products, drinkware, gifts.