深圳招聘

Shipping Coordinator 船务协调

职位范围/目标：

- 与供应商和货代的密切合作，旨在确保高效顺利的装运流程和货物准时出运

- 负责管理货物出运信息的准确性并更新相关信息。

- 负责处理和管理货件相关文件，负责将出货相关信息更新到采购订单系统中。

职责：

• 船务管理：

1. 处理和管理货物，涵盖（海运，空运，铁路运输和联邦快递/UPS/***）货运。
2. 确保供应商及时在系统申请订舱或和货代直接订舱
3. 尽可能整合来自不同团队的货物作为整箱装运。
4. 与供应商和货代协商运输安排; 处理运输文件;在系统中处理加载报告。处理BU付款的运费发票。
5. 如果ETD延迟，请通知POM团队和供应链美国/欧盟团队。
6. 如果出现仓位短缺情况，及时知会BU shipping team
7. 与供应商就新的ETD进行谈判，并通过BU团队的信息支持决定运输模式。与货运代理协调，争取优先安排。

• 大学本科以上学历，有1年贸易公司工作经验
• 流利的英语口语和写作能力
• 擅长Excel
• 独立工作以及团队合作的能力

我们可以提供:

1. 相关岗位培训；
2. 跨国公司，国际化的工作背景；
3. 根据个人能力和意愿可以尝挑战公司内部不同的工作岗位；
4. 有机会在不同国家或城市工作；
5. 每年可享受10-15天的带薪年假；
6. 额外的商业医疗保险；
7. 年度健康体检；
8. 工作手机；

Job Objective

Reporting to the Category Manager/Director, you will be responsible for managing shipments and updating related information. You are required to have close collaboration with vendors and forwarders, aiming to ensure an efficient and smooth shipping process.

Job Responsibilities

1. Follow up and execute PO administration, and update PO management system data on shipping status
2. Follow up and manage on PO Exception report on shipping related issues (e.g. shipping documentations)
3. Negotiate and ship in time all products ordered by BUs
4. Handle and manage shipments, covering (Ocean, Air and UPS/FEDEX/***) shipments.
5. Update packing measurement information
6. For Trading PO shipment: a. Handle shipping documentations; b. Handle shipping invoicing for BU’s payment; c. coordinate with maker and forwarder for shipment arrangement
7. For air shipment: a. Handle shipping documentations; b. Handle shipping invoicing for BU’s payment
8. For ocean Shipment: a. Work with vendor and forwarder for shipping arrangement; b. Handle shipping documentations; c. Handle shipping invoicing for BU’s payment
9. For UPS/FEDEX/*** shipment: a. Collecting shipping address from BU’s; b. Work with vendor to collect Invoice and Packing, then convert to GBS’s shipping documents, and then pass to Forwarder to issue UPS/FEDEX/*** Airway Bill; c. Handle shipping documentations; d. Handle shipping invoicing for BU’s
10. In case of ETD delays, inform Sourcing Asia team and Supply Chain US/EU team. Negotiate with vendors on new ETD and decide shipping mode with information support from Shipping team
11. In case of ocean freight forwarder changes or air shipment, inform vendors of selected forwarder
12. The other task assigned by superior.

Qualifications:

1. Strong responsibility;
2. Work independently as well as a good team player;
3. English fluent both oral & writing;
4. Good in Microsoft Excel;
5. Quick learner and passionate;
6. University graduated or above;
7. Experience in working for a trading company environment;

We can offer:

1. Skills training related with job;
2. International working environment;
3. Career development in different domain and places;
4. Opportunities to work in different cities and countries;
5. 15 annual leave days;
6. Commercial supplementary medical insurance;
7. Yearly body check;
8. Working cell phone;
9. Flexible working hours.

宝礼行集团是一家总部在美国宾夕法尼亚州新肯辛顿的跨国企业，在礼品和推广产品领域居于世界领先地位，产品销往世界100多个国家。宝礼行早在1994年就进入了中国市场，目前已经在上海、深圳、香港等地开设办公室，员工共计200多人。随着企业规模的不断扩大，如何吸引并激励优秀的管理和技术人才成为宝礼行面临的挑战。在此背景下，宝礼行开展创新探索，率先实行灵活工作制、增加员工福利年休假等措施，极大地调动了员工的积极性。

Polyconcept Group is a multinational company headquartered in New Kensington, Pennsylvania, USA. It is a world leader in gifts and promotional products. Its products are sold in more than 100 countries. Polyconcept Group entered the Chinese market as early as 1994, and has opened offices in Shanghai, Shenzhen,Hongkong with a total of more than 200 employees. With the continuous expansion of business, how to attract and motivate excellent management and chnical personnel is a challenge to Polyconcept. Against this backdrop, Polyconcept implemented its explorations and novations, took the lead in implementing flexible work system, increased employee welfare annual leave and other measures, which have greatly motivated the employees.

Take the most common working hours of employees for example. Most companies now work “9:00am to 5:00pm”. However,the "one-fits-all" working hours are not suitable for all employees. Furthermore, taking into account daily traffic during rush hours, the traditional “9:00am to 5:00pm” working hours cannot meet the actual needs of enterprises and employees. In November 2018, as initiated    by Polyconcept management, the company began to adopt flexible working hour system. Employees can enjoy flexibility to arrange their office hours, no longer subject to the "9:00am to 5:00pm" restrictions. This "flexible working system" is still very rare in the current market.

Why flexible working system? Mr. Nicolas Villemonteix, Polyconcept China’s Chief Executive Officer,    said: “Flexible work system offers employees greater freedom to choose how they work, giving them more flexibility to do their work and take care of their personal lives. Through the flexible work system, not only to achieve a change in the way of    work, but also to    promote the company's new culture    (i.e. performance-driven), thereby stimulating more productivity and creativity. Modern IT technology is sufficient to support this new approach, what we lack is the corresponding company culture”.

Today, more and more enterprises put stimulating the creativity of employees in the first place in talent management. In February 2019, PricewaterhouseCoopers announced the launch of "WeFlex" (flexible work) in Hong Kong, Macau and mainland China, allowing employees greater flexibility in working hours. In other countries, Barclays Bank, Telstra and other companies are also the first to implement flexible work. But in reality, many enterprises still have doubts about whether flexible work system can achieve the desired results, such as how to organize team work, how to assess employees, deal with staff absence, etc. At the beginning of the implementation, Polyconcept also    anticipated the possible challenges and prepared corresponding solutions, including soliciting employees' opinions, adopting supporting IT facilities for time management,etc.Flexible working system not only gives employees some flexibility, but also ensures that they work in the office for a relatively fixed period of time in order to ensure teamwork and communication.The employees' working hours are counted weekly to make sure there is no absences. At the same time, employees will not work more hours per day or per week than the corresponding limit of labor law.

“After the introduction of flexible working system, it has been warmly welcomed by everyone. We will continue to refine the system and explore ways to increase employees’ satisfaction and attract more talents", said by Mr. Edwin Eckhardt, director of Human Resources at    Polyconcept. The company will also increase the welfare annual leave for employees, in order to create a flexible working environment, the company has recently adopted 4 stray cats in Shanghai and Shenzhen office, which is well received by our employees, and in the future will also anticipate a more healthy, humanized work and communication.

Polyconcept is the global leader in the promotional products industry with 38 own offices and 52 legal entities, staffed by over 3,000 dedicated staff on 5 continents. With headquarters in USA, we deliver over 1 million orders annually and our 2010 sales are in excess of USD 1.5 Billion. We are now looking for excellent candidates with motivation to grow with us in Shanghai, Shenzhen, Hongkong and all over the world.

Main business: Written and stationery, apparel, bags, electronic products, drinkware, gifts.