深圳招聘

Office Manager Job Description

A brand new tech startup in Shenzhen is seeking an Office Manager who doesn't mind wearing multiple hats to help build, run, and manage office operations. The Office Manager should be an energetic professional who is well organized, flexible, enjoys challenges, experienced in handling a wide range of administrative and executive support-related tasks, and able to work independently with little or no supervision.

Responsibilities:

· Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office;

· Coordinate with IT department on all office equipment and needs;

· Manage relationships with landlord;

· Provide general support to visitors;

· Responsible for creating PowerPoint slides, making presentations, and updating the company website;

· Manage executives' schedules, calendars and appointments;

· Allocate tasks and assignments to subordinates and monitor their performance;

· Perform special projects and keep the management properly informed;

· Determine current trends and provide a review to management to act on;

· Responsible for recruiting staff and providing orientation and training to new employees;

· Organize orientation and training of new staff members;

· Ensure top performance of office staff by providing them adequate coaching and guidance;

· Coach, mentor and discipline office staff;

· Coordinate office staff activities to ensure maximum efficiency;

· Evaluate and manage staff performance;

· Participate actively in the planning and execution of company events;

· Coordinate schedules, appointments and bookings;

· Monitor and maintain office supplies inventory;

· Handle customer inquiries and complaints.

Requirements:

• Proven office management, administrative or assistant knowledge and experience;
• Excellent time management skills and ability to multi-task and prioritize work;
• Attention to detail and problem solving skills;
• English language written and verbal communication skills;
• Strong organizational and planning skills;
• Knowledge of accounting, data and administrative management practices and procedures;
• Knowledge of human resources management practices and procedures;
• Knowledge of business and management principles;
• Proficient in MS Office and other essential office computer skills and knowledge;

Having any of these additional skills is a plus:

• WeChat marketing and management
• HTML or web-based website management
• Social Media Marketing/Customer Service

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