深圳招聘

Position: Compliance Manager

Polyconcept Global Buying Service - Shanghai, PRC

Polyconcept is one of the world’s largest suppliers of promotional products, operating on five continents and selling to over 100 countries around the globe. With main offices in the US, Europe, Canada and China, the company supplies a wide range of promotional, lifestyle and gift products to several hundred thousand companies ranging from small enterprises to global corporations, through a network of advertising specialty distributors.

Polyconcept Global Buying Service (GBS) supports the business units in Europe and North America in sourcing, compliance, quality control, and product development and vendor management.

Polyconcept GBS is looking for an individual to manage the China based compliance team (~10 individuals). This individual must currently have the ability to work in the People’s Republic of China.

Position Scope:
Reporting to Director of GBS Compliance, you will lead our vendor and product compliance teams.
This position will require collaboration with our Global business units, Category Buying teams on vendor compliance related issues.
The successful candidate will manage, evaluate and coach team members in order to increase the efficiency of Polyconcept’s compliance activities.
Lead our efforts to assist our supplier base to initiate corrective actions resulting from our audits.

Responsibilities:
Responsible for daily management and efficiency improvement of vendor and product compliance teams.

Product
Oversee product compliance audit procedures, frequency and accuracy of testing
Evaluate lab partnerships and agreements to ensure all contracts are competitive
Manage internal testing unit and optimize testing procedures and accuracy
Participate and lead ongoing conference calls with global compliance team; collaborate with Polyconcept’s global business units on compliance matters.
Keep up-to-date on all worldwide quality and safety (ASTM, CFR, EN, UL, ISO, etc) standards applicable to company products.
Vendor
Maintain a compliance monitoring process, including evaluation processes for monitoring compliance of supplier base and its contractors. (in terms of COC, C-TPAT, Social, OHS, etc)
Monitor and oversee:
-core supplier certificates/MA’s
-audit process
-audit findings
-CAP’s
Regularly report supplier’s audit performance to management
Responsible for preparative and responding actions for critical issues
Responsible for conducting factory evaluation
Track KPI’s for the compliance performance for product & vendor
Assess auditor accuracy – ensure there is minimal discrepancy between GBS and 3rd Party audits
Liase with category buying teams and 3rd Party firms to coordinate audit arrangements and CAP’s.
Assist suppliers in leading and driving root cause analysis, corrective and preventative action plans for audit non-conformances. Verify and follow up effectiveness and implementation of CAP.
Initiate seminars and sessions with suppliers regularly, provide supplier training with up-to-date information on national laws, industry standards and customer requirements in relation to Social, OHS, Security, etc

Manage vendor compliance team’s daily work and performance appraisal.
Hire/train/coach/dismiss and manage the vendor compliance team members in alignment with company policies and in agreement with HR.

Core Competencies:
Is widely regarded and respected as someone to go to for help
Collaborates and interacts without regard to title, level or position - willing to speak up and challenge others in a positive and collaborate manner to strive for continuous improvement
Shares knowledge and mentors staff; gives and shares credit as appropriate
Demonstrates an understanding of the urgent nature of our business and the need to proactively find and fix problems quickly and effectively
Takes ownership and follows through on decisions – willing to be accountable for actions
Models a “can do” attitude and takes initiative as a self-starter; inspires and motivates others to do the same
Differentiates between a critical business impact/risk and resolves/escalates accordingly
Strong analytical and negotiation (persuasion) skills
Highly organized and methodical

宝礼行集团是一家总部在美国宾夕法尼亚州新肯辛顿的跨国企业，在礼品和推广产品领域居于世界领先地位，产品销往世界100多个国家。宝礼行早在1994年就进入了中国市场，目前已经在上海、深圳、香港等地开设办公室，员工共计200多人。随着企业规模的不断扩大，如何吸引并激励优秀的管理和技术人才成为宝礼行面临的挑战。在此背景下，宝礼行开展创新探索，率先实行灵活工作制、增加员工福利年休假等措施，极大地调动了员工的积极性。

Polyconcept Group is a multinational company headquartered in New Kensington, Pennsylvania, USA. It is a world leader in gifts and promotional products. Its products are sold in more than 100 countries. Polyconcept Group entered the Chinese market as early as 1994, and has opened offices in Shanghai, Shenzhen,Hongkong with a total of more than 200 employees. With the continuous expansion of business, how to attract and motivate excellent management and chnical personnel is a challenge to Polyconcept. Against this backdrop, Polyconcept implemented its explorations and novations, took the lead in implementing flexible work system, increased employee welfare annual leave and other measures, which have greatly motivated the employees.

Take the most common working hours of employees for example. Most companies now work “9:00am to 5:00pm”. However,the "one-fits-all" working hours are not suitable for all employees. Furthermore, taking into account daily traffic during rush hours, the traditional “9:00am to 5:00pm” working hours cannot meet the actual needs of enterprises and employees. In November 2018, as initiated    by Polyconcept management, the company began to adopt flexible working hour system. Employees can enjoy flexibility to arrange their office hours, no longer subject to the "9:00am to 5:00pm" restrictions. This "flexible working system" is still very rare in the current market.

Why flexible working system? Mr. Nicolas Villemonteix, Polyconcept China’s Chief Executive Officer,    said: “Flexible work system offers employees greater freedom to choose how they work, giving them more flexibility to do their work and take care of their personal lives. Through the flexible work system, not only to achieve a change in the way of    work, but also to    promote the company's new culture    (i.e. performance-driven), thereby stimulating more productivity and creativity. Modern IT technology is sufficient to support this new approach, what we lack is the corresponding company culture”.

Today, more and more enterprises put stimulating the creativity of employees in the first place in talent management. In February 2019, PricewaterhouseCoopers announced the launch of "WeFlex" (flexible work) in Hong Kong, Macau and mainland China, allowing employees greater flexibility in working hours. In other countries, Barclays Bank, Telstra and other companies are also the first to implement flexible work. But in reality, many enterprises still have doubts about whether flexible work system can achieve the desired results, such as how to organize team work, how to assess employees, deal with staff absence, etc. At the beginning of the implementation, Polyconcept also    anticipated the possible challenges and prepared corresponding solutions, including soliciting employees' opinions, adopting supporting IT facilities for time management,etc.Flexible working system not only gives employees some flexibility, but also ensures that they work in the office for a relatively fixed period of time in order to ensure teamwork and communication.The employees' working hours are counted weekly to make sure there is no absences. At the same time, employees will not work more hours per day or per week than the corresponding limit of labor law.

“After the introduction of flexible working system, it has been warmly welcomed by everyone. We will continue to refine the system and explore ways to increase employees’ satisfaction and attract more talents", said by Mr. Edwin Eckhardt, director of Human Resources at    Polyconcept. The company will also increase the welfare annual leave for employees, in order to create a flexible working environment, the company has recently adopted 4 stray cats in Shanghai and Shenzhen office, which is well received by our employees, and in the future will also anticipate a more healthy, humanized work and communication.

Polyconcept is the global leader in the promotional products industry with 38 own offices and 52 legal entities, staffed by over 3,000 dedicated staff on 5 continents. With headquarters in USA, we deliver over 1 million orders annually and our 2010 sales are in excess of USD 1.5 Billion. We are now looking for excellent candidates with motivation to grow with us in Shanghai, Shenzhen, Hongkong and all over the world.

Main business: Written and stationery, apparel, bags, electronic products, drinkware, gifts.