深圳招聘

职位描述：
招聘要求
本科学历，熟悉office软件，英语可书面阅读
1年以上销售行政助理工作经验，有外企工作经验者优先考虑
性格开朗，工作细致认真，有责任心

岗位职责
会议准备，CRM系统录入，合同管理，
订单整理、销售数据统计，每月费用申请，
资料归档等行政支持事务

China Sales Admin
 Job Description:

a) Documentation
 Letter of Authorization
- BP:
Deal with LOA from Wincomn, and provide related documents or certifications as requested. SA is responsible for making sure that the authorized content are unified.
(It includes that product model, project name and authorized company name in authorizations are kept in correct.)
- ES:
Deal with LOA from ACE, and provide related documents or certifications as requested. SA is responsible for updating the list of applied authorizations, enabling visibility and clarity for the internal team and ACE.
 Wanda Contract
- Handle the approved Contracts and save the double chopped Contracts in public folder for clarity and reference purpose. Keep both hardcopy and softcopy of the contracts in a good manner for future reference.
- Payment Request:
Prepare the payment request for three phases and receipt for the first payment request. SA checks for accuracy of the documents and gets ready for acknowledgement by Finance Manager.
- Acceptance Certificate:
Make sure that there is all necessary information on acceptance certificate (cinema name, signature of both engineers and acceptance date) and get ready for acknowledgement by Technical Support Department.
After the stamp confirmation, SA will share the softcopy with Sales, Finance and Technical Support team for the reference purpose.
- Bank Guarantee:
Prepare the application for bank guarantee. SA ensures that beneficiary, beneficiary’s address, face amount and expiry date are correct.
- Settlement Documents:
Prepare the settlement documents for the final payment to close the procedure.
 Bidding
Prepare for bidding documents and assist in bidding cleaning.
- Log in the bidding website and pay the close attention to the bidding status.
- Prepare for documents as requested in the website.
- Update the documents on time and finish bidding cleaning.

 Gatekeeper for PO
- Be sure that the price and part number of POs are as per quoted pricing before the stamp confirmation. (Indicate applications, country and sales person to affirm the sales channel are correct)
- Scan the POs for reference purpose and give the originals to the Logistics & CC department.
 Open Purchase Orders List
SA creates a list for the status of open PO for Wincomn that includes the content and monthly shipment situation. It can be shared among the team to enable the transparency, visibility and clarity of the PO status.
- Collect PO data on JDE and credit report from Logistics & CC by month.
- Update PO’s content and shipment situation in an excel sheet.
- Make sure that every data is accurate and correct
- Send the summary report to the BP Sales Manager.
b) ES PO Verification for Sales Commission
SA keeps in close contact with the Dealers for the monthly calibration of the “New Account” developed by the ES Sales Managers, and secures the accuracy of the data for the HR Manager monthly sales commission prudent payout.
- Collect original POs from ACE and Donview by month.
- Verify the total sales volume and revenue in line with the POs.
- Align total sales volume and revenue with the ES Sales Manager
- Send the monthly sales report to the HR Manager.
- Update the original POs and the monthly sales report in public folder for clarify and reference purpose.
c) Manage and maintain the Sales team public folder
- Update all contract related documents in public folder.
- Classify the documents by content/customer/date.

Current External Support
a) Inbound Calls
 Dealers:
- Process the urgent adjustment of LOA.
- Feedback the status of LOA and PO.
 Customers:
- Collect information of customers and get knowledge of their product needs.
- Transfer the inbound calls to the relative Sales Manager. 举报 分享

上海合杰人才服务有限公司（简称“上海合杰”）
上海东浩兰生国际服务贸易（集团）？上海外服（集团）有限公司的全资子公司，致力于打造以业务流程外包（BPO）服务为核心的全方位业务流程解决方案而成立。
基于上海外服全国***的人力资源服务网络，合杰通过专业化、规范化的管理流程及先进的IT技术和系统支持，为客户实现服务的增值。将客户从繁琐的非核心事务工作中解放出来，将更多资源投入到核心业务中。