某世界500强制药公司急聘Executive Assistant to Vice President(职位编号：200097065)
上海万宝盛华人力资源有限公司
- 公司规模：500-1000人
- 公司性质：外资(欧美)
- 公司行业：专业服务(咨询、人力资源、财会)
职位信息
- 发布日期：2012-08-17
- 工作地点：上海
- 招聘人数：若干
- 工作经验：五年以上
- 学历要求：大专
- 职位类别：经理助理/秘书
职位描述
JOB SUMMARY
Dynamic and self motivated Executive Assistant to support a the vice president. The position requires to be flexible, organized, proactive, and calm under pressure. Excellent communication and inter-personal skills are essential for this role because interaction with senior staff and others across all levels of business groups is necessary. This position also requires a professional demeanor, sense of urgency, sense of confidentiality and the ability to prioritize.
The main responsibilities include calendar management, scheduling meetings and travel, expense reimbursement, communication support and other special projects (e.g., preparing presentations, literature search, etc.) as requested.
JOB DUTIES AND RESPONSIBILITIES List and describe the essential duties and responsibilities of this job in the order of importance or prominence (from most to least essential functions) below. For supervisory jobs, differentiate which tasks are performed by the incumbent vs. those performed by employees supervised or managed. Avoid abbreviations and acronyms. In this section, you can also describe the nature and variety of the most typical and complex problems faced by the incumbent and the level of negotiation, persuasion and influencing required, if applicable. Generally limit to no more than 6 most essential duties and responsibilities unless additional duties and responsibilities are critical to understanding essential nature of job.
Note: The list below is not comprehensive; this job is also responsible for other duties as assigned.
? Calendar management: Ensures appropriate time management (schedules preparation time for important meetings); schedule and arrange meetings. Scan incoming meeting invitations
? General administrative support: Track and follow up on urgent and pending issues; prepare correspondence; maintain group working, reference and historic files; and process incoming and outgoing mail.
? Maintain working knowledge of relevant company policies and procedures and provide information in this regard as required
? Manage expense reporting for executive and North American Team, by preparing and submitting expense reports, often including complex international travel related transactions.
? Provide finance and budget support by submitting requests for purchase orders, and tracking invoices through the payment process
? Support or facilitate communication with international affiliates outside of normal office hours as needed
? Business travel arrangements for executive and North American Team. Understands executive's preferences, and proactively troubleshoots and addresses travel conflicts. Additionally, generates detailed itineraries, including arranging for the use of visitor offices and coordinating office support needs in satellite locations.
? General project management: proactively design, organize, and manage projects including the preparation of presentations under guidance, do basic research needed to complete presentations, spreadsheet preparation, tracking goals for teams and individuals, etc.
REQUIRED EDUCATIONAL BACKGROUND AND JOB-RELATED EXPERIENCE:
Minimum Level of Job-Related Education:
? Diploma or Bachelor degree with major in medical or pharmaceutical would be highly appreciated.
?
Minimum Amount of Job-Related Experience:
? Strong verbal and written communication skills; highly polished, mature, and articulate
? Excellent inter-personal and writing skills
? Exceptional organizational skills with a demonstrated ability to work in an accurate manner
? Demonstrated ability to work efficiently and to perform tasks simultaneously with minimum supervision in a fast paced environment
? Possess a high-level of proficiency with Microsoft Office
? Ability to exercise sound judgment and determine priorities
? Demonstrated experience problem-solving and maintaining a proactive and diplomatic demeanor in complex, ambiguous situations
? A minimum of 10 years of Executive Administrative experience required
? Proficiency in French is a plus
email:Mp0005@manpower.com.cn
location:shanghai
Dynamic and self motivated Executive Assistant to support a the vice president. The position requires to be flexible, organized, proactive, and calm under pressure. Excellent communication and inter-personal skills are essential for this role because interaction with senior staff and others across all levels of business groups is necessary. This position also requires a professional demeanor, sense of urgency, sense of confidentiality and the ability to prioritize.
The main responsibilities include calendar management, scheduling meetings and travel, expense reimbursement, communication support and other special projects (e.g., preparing presentations, literature search, etc.) as requested.
JOB DUTIES AND RESPONSIBILITIES List and describe the essential duties and responsibilities of this job in the order of importance or prominence (from most to least essential functions) below. For supervisory jobs, differentiate which tasks are performed by the incumbent vs. those performed by employees supervised or managed. Avoid abbreviations and acronyms. In this section, you can also describe the nature and variety of the most typical and complex problems faced by the incumbent and the level of negotiation, persuasion and influencing required, if applicable. Generally limit to no more than 6 most essential duties and responsibilities unless additional duties and responsibilities are critical to understanding essential nature of job.
Note: The list below is not comprehensive; this job is also responsible for other duties as assigned.
? Calendar management: Ensures appropriate time management (schedules preparation time for important meetings); schedule and arrange meetings. Scan incoming meeting invitations
? General administrative support: Track and follow up on urgent and pending issues; prepare correspondence; maintain group working, reference and historic files; and process incoming and outgoing mail.
? Maintain working knowledge of relevant company policies and procedures and provide information in this regard as required
? Manage expense reporting for executive and North American Team, by preparing and submitting expense reports, often including complex international travel related transactions.
? Provide finance and budget support by submitting requests for purchase orders, and tracking invoices through the payment process
? Support or facilitate communication with international affiliates outside of normal office hours as needed
? Business travel arrangements for executive and North American Team. Understands executive's preferences, and proactively troubleshoots and addresses travel conflicts. Additionally, generates detailed itineraries, including arranging for the use of visitor offices and coordinating office support needs in satellite locations.
? General project management: proactively design, organize, and manage projects including the preparation of presentations under guidance, do basic research needed to complete presentations, spreadsheet preparation, tracking goals for teams and individuals, etc.
REQUIRED EDUCATIONAL BACKGROUND AND JOB-RELATED EXPERIENCE:
Minimum Level of Job-Related Education:
? Diploma or Bachelor degree with major in medical or pharmaceutical would be highly appreciated.
?
Minimum Amount of Job-Related Experience:
? Strong verbal and written communication skills; highly polished, mature, and articulate
? Excellent inter-personal and writing skills
? Exceptional organizational skills with a demonstrated ability to work in an accurate manner
? Demonstrated ability to work efficiently and to perform tasks simultaneously with minimum supervision in a fast paced environment
? Possess a high-level of proficiency with Microsoft Office
? Ability to exercise sound judgment and determine priorities
? Demonstrated experience problem-solving and maintaining a proactive and diplomatic demeanor in complex, ambiguous situations
? A minimum of 10 years of Executive Administrative experience required
? Proficiency in French is a plus
email:Mp0005@manpower.com.cn
location:shanghai
公司介绍
Manpower是全球弹性用工和长期人才解决方案的领导者，致力于提供商业所需的灵活用工方案。通过我们值得信赖的品牌形象，为客户构建人才库，快速满足客户的人力需求。并时时评估和发展我们雇员所拥有的技能，使他们拥有与时俱进的技能，按时保质出色地完成每一项工作。
我们提供企业人才培养服务。我们根据企业人才发展战略、岗位职能等设计人才培训系统方案，使人岗合一、展现个人魅力。在实现个人、团队、公司目标的同时，提升个人全面技能，达到企业可持续发展，使企业及个人在风云变幻环境中成为赢家。
我们提供企业人才培养服务。我们根据企业人才发展战略、岗位职能等设计人才培训系统方案，使人岗合一、展现个人魅力。在实现个人、团队、公司目标的同时，提升个人全面技能，达到企业可持续发展，使企业及个人在风云变幻环境中成为赢家。