JOB DESCRIPTION

TITLE

Project Manager - Development

BUSINESS UNIT

Corporate Solutions – Project & Development Services

REPORTING TO

Sector Head - Development

DIRECT REPORT POSITIONS

Functional the project team members

JOB RELATIONSHIPS

Internal

Project Team Members, Operations team, BD Manager, PDS management

External

Client Representatives, General Contractor, Designer, Jianli, QS, Other Consultants

POSITION GOALS

Accept total responsibility for the effective management of a project development team engaged in the execution of all phases of a project from initial establishment of requirements to final handover to the Client (feasibility study, conceptual design, detail design, tender, construction, and completion) with satisfied result in safety, time, quality and cost. The role provides coordinating thought and leadership to encourage maximum contributions of all participants in the projects and focuses these to produce a maximum value result.

DUTIES & RESPONSIBILITIES

Business needs

- Lead the proposal preparation with support from Business Development manager and other resources as needed

- Manage the project at as sold margin and control project cost including labor and expense

Project initiation and need analysis

- Understand the client expectation by meetings, searching and analysis;

- Prepare project needs analysis report according to Client requirements and the project understanding.

Project planning

- Define project goals in terms of contract, cost, schedule, physical and Health & Safety requirements;

- Prepare Project Definition Plan and associated Risk and Communications Protocols.

- Prepare Project Execution Plan

Project execution – Design, procurement, construction, closeout

- Set up project execution plan to make sure project schedule, cost, HS and quality are managed in accordance to MODEL system and match client’s expectation.

- Ensured that objectives were accomplished in accordance with outlined priorities.

- Manage and control track/document whole design process from concept design, design development, construction documents, As-built drawing, and hand over documents.

- Prepare project tender strategy; lead whole tender stage from Prequalification, RFP, Tender evaluation, Recommendation, Contract, etc.

- Delegate responsibilities and designed time schedules.

- Prepare project Master Schedule and Tracking.

- Lead project team to control the entire construction process and quality to meet project requirements.

- Regularly review of all pending issues with Project Team to ensure there is no communication gap, develop action plan to resolve at the earliest chance.

- Ensure mitigation action are put in place and carried out to control risk exposures of the project/JLL.

Operations management

- Conduct/report weekly meetings with Client, consultants, contractors and agencies to review progress per agreed schedule and follow-up all pending issues proactively to conclude at the earliest.

- Review project status reports during each operational phase.

- Hold the Project Control Group meeting.

- Prepare Project Monthly, Weekly project status reports.

- Prepare Project Risk Register, HS Report

- MODEL and Audit checklist compliance

- Report exceptions and remediation as necessary

People Management

- Manage, monitor team members during whole project stages from imitation to completion.

Company policy alignment and contribution to team growth

- Ensure all team members are fully compliance with company policy.

- Teach, guide new team members on company policy and project management skills.

- Support to business development when necessary, include but no limited to prepare proposal, case study, presentation, Lesson Learnt.

- Contribute to Atlas

KEY PERFORMANCE

MEASURES

- See individual Performance Measurement Targets

EMPLOYEE SPECIFICATIONS

Education /Work Experience Requirement

- A degree in architectural, civil engineering, or MEP engineering related discipline or related field or a combination of formal education and work experience in excess of 8 years.

- At least 7 years Project management experience is mandatory.

Technical and Administrative Skills

- A strong understanding of all aspects of Development Management including, legal environment, financial appraisal, risk management, negotiation, etc.

- Expert in project plan and procedures.

- Familiar with government permitting process of architecture industry.

- Proficient communication skill in Mandarin and English

- Skilled in set up and update project schedule with MS Project, Excel and/or other scheduling software.

- Ability to interpret, coordinates, and discuss construction drawings of all disciplines.

- Prefer to have cost estimation skills

Business Skills

- Ability to conduct business development presentation to potential clients in both English and Chinese.

- Understand the legal environment in design contracts and be able to manage the design contract accordingly.

- Ability to carry out commercial negotiations with contractors.

- Ability to contribute to market analysis and the marketing process.

- Control, manage and negotiate change orders.

Interpersonal Skills

- Motivate project team members.

- Strong leadership

- Maintain and cultivate good relationship with client including all stakeholders.

- Create an environment where all team members are encouraged to contribute.

- Communicate effectively with entire project team.

COMPETENCIES

Understanding the business

- Very well versed in project products, systems, processes, tools and best practices

- Effectively uses all appropriate online systems and tools

- Able to handle complexity of site operations. 1x depth

- Manages project safety requirements and demonstrates a ‘safety first’ mindset

- General knowledge of key industries and local market

- Knowledge of both real estate and construction (or specialist) business / vendors

- Understands client’s business requirements

- Basic understanding of drivers that move margins at the site level

- Knows contractual, financial and time related goals as they relate to site operations

- Ensures follow-on business through flawless execution and delighted customers

Flawless execution & Results orientation

- Committed to flawless execution. Drives to achieve KPIs for the site

- Proactively seeks client feedback and acts on it. Receives positive customer feedback scores

- Implements “best in class” standards

- Proficiently manages multiple activities (including different people, vendors and resources) across the project to accomplish a goal

- Seen as a team player, cooperative

- Accepts the value of being part of a larger firm

- Encourages collaboration within and outside the team

- Willingly shares information and resources

- Actively supports both the JLL and PDS brand

- Demonstrates perseverance in the face of obstacles

- Maintains solution oriented mindset at all times

Problem Solving & Strategic Thinking Skills

- Demonstrates good understanding of the client needs and develops sound solutions to address these

- Able to handle site-specific problems & delivers integrated solutions

- Quickly adapts to changing environment, displays positive attitude towards change

- Be able to handle ambiguity

- Can negotiate to generate risk assessed solutions

- Be able to address root causes of problems, not just symptoms

- Anticipates problems proactively and devises contingency plans

- Understands the strategic priorities set for the project

- Demonstrate mindset and ability to improve client service experience on the site

- Supports account or client specific change programs.

- Supports regional initiatives as required

- Actively contributes to local peer group and supports knowledge sharing within the account or client

Client Focus & Relationship Management

- Comprehensive knowledge of what’s happening on the project

- Demonstrates that s/he values and respects other people’s views

- Adopts style of interaction to client/situational needs

- Able to manage client expectation

- Able to resolve conflict at site level but maintain compliance within boundaries of established policies

- Builds and works to sustain lasting relationships with clients

- Demonstrates “client first” mindset

- Understands the CRM process

Communication & Presence

- Demonstrates credibility

- Clearly seen as being “in charge” of the site

- Earns the clients’ trust

- Respectful of people from different backgrounds

- Respects different points of view as being as valid as own

- Understands and can apply JLL ethical goals

- Articulates ideas and facts clearly, logically and concisely in oral and written communication

- Manages detail appropriately in reporting

- Actively listens to others and has patience to hear people out

- Can get message across and have desired effect

- Maintains calm when dealing with difficult clients / vendors

Leadership & People Development

- Well respected individual, leads by example

- Reactive, responsive, visible, approachable

- Invites exchange of opinions and ideas

- Shares information proactively

- Manages performance and self-development

- Engineers situations for team members to practice and demonstrate new skills

- Motivates project member to give their best

Upholds the firm’s values and culture