苏州招聘

Job Summary ：TheExecutiveSecretaryprovidesclerical/communication/feedback/arrangement/ practice support, for the Executive Director, including schedule（meeting/Business trip etc.） arrangement/ coordination/management, document editing, and communication. The Executive Secretary also assist to performs various human resources and office management functions, provides some assistance to supervisor

工作职责概况：

1，作为执行秘书，主要职责为：日程（会议及出差等）提醒、安排、落实、管理，文档编辑、通信、传达命令等提供文书、联络、反馈、安排、落实的执行要求；

2, 协助执行部门的各种人力资源，行政管理，会议记录有关事项的功能；

Job Description职责描述：

1, Manages the Division dept. head’s schedule, especially organizing meetings, often including hospitality as well etc., while finish meeting minutes as per supervisor’s request.

2, Edits documents produced by the supervisor and release, including letters, manuals, reports, and presentations.

3, On behalf of director supervisor communicates/feedback/ delivery/practice with crossing dept. and managers who are under head of division

4, Carry out the order from supervisor to dept. on relevant work procedure, policy, compliance, and meeting minutes.

5. Functions as office receptionist (minimal time involved due to automated phone system), maintains office supplies, including for hospitality, and keeps offices clean, presentable.

6. Assists the Director of Operations as requested with various duties and projects, and coordinate several aspects on relevant duties and project. Etc, to ensure information delivery correctly.

7. Raise personal support. Copying, faxing, emailing, phone calls, filing, reporting, etc. Attending meetings as requested and other duties as assigned.

1,管理时间表，特别是组织各种会议及接待，做到提醒、安排、落实等时间管理要求；
2,根据上级主管的意见编辑相关文件并发行，包括信件/文件，手册，报告和演示文稿；
3,代表上级主管与横向部门及主管所管辖的各管理者沟通，反馈，传达，落实；

4,执行上级主管下达的指令，包括相关的工作流程，制度，合规操作及会议记录等方面；

5,上级主管所要求参与的各项职责和项目,并协调与职责和项目有关的方面及参与者，以确保信息的准备、达传；

6,其他文职支持，如复印，传真，收发电子邮件，电话，备案，报告，出席会议的要求,以及分配的其他职责；

7.办公室相关事务，如办公室接待，办公用品的供应，保持办公室的整洁；

Knowledge知识

Office Administration办公行政管理、

An understanding of relevant legislation, polices and procedures相关律法、政策及流程的理解力

An understanding of the international cultural and political environment 跨文化及政治环境方面的理解力

Skills技能与经验;

Good at computer skills熟练操作电脑，包括邮件办公软件等方面，

Stress management skills 抗压能力

Bookkeeping 文书记录能力

Analytical and problem solving skills 问题分析与解决的能力

Decision Skill 决定能力

Effective verbal and listening communication skills有效的沟通聆听表达能力

Personal Attributes个人特质：

Be Honest and trustworthy 诚实可信

Be Respectful 礼仪修养

Process cultural awareness and sensitivity 处理文化意识与敏感性

Be Flexible 可弹性处理问题

Demonstrate sound work ethics 职业道德