苏州招聘

Responsibilities
1. Receive phone Calls Welcome visitors
1) Promptly, accurately, professionally and courteously receives 100% of all telephone calls and visitors, patient and professional about phone calls and visitor inquiries. Can direct or record relative messages and ensure the passing of message to related persons. Have the knowledge of using all features of the telephone system.
2) Take initiative to open doors for coming/going guests and employees. Give warm welcome and smile to all employees and visitors to show good company culture and manners.
2. Office Maintenance
1) Responsible of the maintenance of reception area. Assist to maintain conference rooms and office environment. Make sure that reception area is always clean, tidy, documents are well arranged. Keep office keys in good and safe place. Always keep the main door shut. Make sure that the reception station is staffed 100% of working hours.
2) Work closely with security guards and cleaning lady for daily task assignment and communication.
3. Admin PR in Ariba & SAP system
1) Raise PR in Ariba and SAP system for all three division and submit to FIN every month, including: office rental, renovation, stationery and office supplies, couriers, car rentals, conference call fees, cleaning lady salary, etc.
2) Follow up payments with AP
4. Couriers & Mail rooms management
1) Responsible for all local and international in and out couriers and posts. Keep in touch with courier suppliers, check monthly bills and make sure the payments are made on time. Signs for deliveries when necessary and notify recipients for pick up on time. Keep mail room clean and tidy.
5. Office Supplies ordering and inventory control
1) Responsible for office stationery order and office supplies order, keep in touch with suppliers, check monthly bills and make sure the payments are made on time. Keep stationery and supplies inventory and ensure that common areas are equipped and stocked with necessary stationery and office supplies as needed.
6. Travel bookings
1) Responsible for booking appropriate air tickets and global visitor’s hotels within company budget upon traveler’s request.
7. Printing material ordering
1) Order name cards, envelopes, paper bags for office
8. Vendor maintenance
1) In charge of all Admin new vendor creation process with AP
2) Keep in touch with all admin vendors
3) Help on admin vendor evaluation and daily communication for services.
9. Office services
1) Provide all employees with office related service such as: travel bookings, name card printings, purchase of printing materials, immediately communication on all office equipment, devices, furniture and any premise fixation liaisons with different vendors.
10. Project Support
1) Give support on all admin related projects requested by project leaders, such as: Annual Party, Office Renovation and Move, Town Hall Meetings etc.
11 VIP Visitors Support
1) Take care of all global visitors regarding: Invitation letters, car arrangement, hotel bookings, working meals ordering, meeting food preparation, drink preparation, etc.

Qualifications:
Education and/or Experience:
College Degree or above; one to three months related experience and/or training; equivalent combination of education and experience.

Computer Skills:
To perform this job successfully, an individual must have knowledge of: Internet Explorer; Microsoft Excel; Microsoft Outlook; Microsoft Word; Windows Operating System; SAP, Ariba;

Other Skills and Qualifications:
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence in both Chinese and English.
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
Ability to deal with problems involving a few concrete variables in standardized situations.

COTY is a leading global beauty company with net revenues of $4.4 billion for the fiscal year ended June 30, 2015. Founded in Paris in 1904, COTY is a pure play beauty company with a portfolio of well-known fragrances, color cosmetics, and skin & body care products sold in over 130 countries and territories. COTY's product offerings include such global brands as adidas, Calvin Klein, Chloé, Davidoff, Marc Jacobs, OPI, philosophy, Playboy, Rimmel, and Sally Hansen.
 
Innovation is in our bloodstream. We capture trends sooner, thereby creating enduring brands that speak to the aspirations and lifestyles of today's customers. Driven by passion, creative freedom, and an entrepreneurial spirit, COTY has built a unique portfolio of beauty brands that have produced some of the strongest consumer franchises in history.

We believe good ideas can come from anywhere, and this entrepreneurial culture drives growth and raises the standard of the industry overall. We encourage people to speak their minds, and we foster a democratic spirit and a “no suit and tie style” throughout our diverse organization. Our team is made up of forward-thinking, fast-moving leaders who embrace disruptive creativity.

Our motto is Faster. Further. Freer., as we believe there are no limits to innovation. It’s in our creative DNA to recognize that innovation results from a journey sparked by the sharing of ideas, shaped by imagination and fueled by collaboration.

We are truly a global player with about 9,000 employees, subsidiaries in over 40 countries and our products are sold in 130 countries and territories. Our principal executive offices are located in New York.