上海招聘

General Requirements:

· Minimum 3years experience as a secretary, or preferably two year experience as a legal secretary.
· Bachelor Degree
· Excellent oral and written communications skills in English.
· English typing speed of at least 30 words per minutes, ability in Chinese "Wu-Bi" .
· Fluent in MS Word processing software and other common office software such as e-mail and electronic diary and address book.
· Must be prepared to offer loyalty, enthusiasm, tact, and discretion. Pleasant manner and appearance, and ability to maintain a reassuring calm at all times essential.
· Meticulous, high degree of initiative, able to work as part of a team and under pressure.
· Also to act as liaison between lawyers within the team.
· This position is located in our Shanghai Office. The right candidate should be able to work in Shanghai.

Job Responsibilities:

1.Calendar Management
· manage Lawyer's calendar and coordinate with the driver;
· business event reminder input;
· personal meetings or anniversary reminder;
· sending emails on behalf of Lawyer (invitation, confirmation or other matters required);
2. New Job / Matter Opening
· new job or matter research & information collection;
· preparation of engagement letters;
· working with Conflict Group in Headquater Office to run conflict check;
· Legal Key management;
· internal translation during the research (business license, ID etc.)
3.Timesheet Management & Billing
· input the daily timesheet to DTE;
· working with Billing Department in terms of issuing invoices;
· working with other Offices when Partner or Professional has different billing offices; coordinating with their assistant or secretary in the other offices.
4. Correspondence and Typing (excellent English skills required)
· drafting of cover letter and other standard correspondence;
· typing of dictates in English language.
5.Assistance of IPO Practice Group
· Formatting securities prospectus and other transaction documents ;
· ;
· support lawyers during preparation of prospectus submissions.
6. Documentation, Formatting, Filing & Binding
· editing of legal documents;
· all kinds of formatting work;
· creation of presentations in particular power point;
· filing of softcopies to Filesite and set up e-folders;
· filing of hardcopies in binders;
· basic file-binding;
· working with General Copy or other professional services to complete any formal binding.
7.Travel Management and Reimbursement
· flight tickets, train tickets, hotel and car bookings;
· renew and update corporate contract with hotels or travel agents;
· making itinerary or schedule for Partner or other professionals;
· reimbursement for expenses for Partner or other professionals;
8.Secretary Training
· sponsoring secretary training in a regular basis (together with IT Department);
· training part-time evening secretary when necessary;
· filing the meeting minutes and circulate internally;
9.Visa Preparation and Arrangements
· Visa application checklist preparation for Partner or any other expat employees;
· health check booking;
· other certificates application, such as legal representative certificate, working permit and resident permit;
10.Name Cards and Clients Database Management
· input the name cards for Partner or other professionals into the InterAction System;
· put some detail notes for some very important client / VIP;
· sorting some of the contacts to a special group so as to work with the Marketing Department for some marketing issues;
11.Liaison with Chambers
· contact with all the Chambers and renew the Membership Directory every year;
· updating news and events of every Chambers;
12.Marketing Issues
· helping with Marketing Department with some events like presentation held either in the office or outside;
· editing or formatting marketing brochures or other materials;
· participating in some office reception dinner or other in house event;
· helping with managing the Library if needed;
13.Personal Assistant to Lawyers when he or she needs help

A competitive salary will be offered to the successful candidates commensurate with qualifications and experience. Suitable qualified applicants please e-mail your full resumes to the Office Manager to ryao@salans.com

Salans, an international law firm with 20 offices around the world. Applicants are now invited from qualified candidates based in Shanghai. Wish to know more about our firm, please visit www.salans.com