上海招聘

Provide executive administrative support: -
Calendar management. Arrange meetings and travel plans.
Travel and hotel arrangements, handle expenses claims.
Planning and preparing for business meetings, conventions and team events.
Ensuring efficient internal & external communications with related stake holders.
Ensure KPI and tracking documents are correct and update.
Take meeting minutes, make follow up actions and track implementation. Consolidate/prepare business summaries, reports and presentation material
Manage the set-up or removal of email accounts, AS400, asset allocation and other essential requirements as per policies.
Keep Shanghai "Group" email addresses up to date.
Implement office standards & train new staff.
Manage car and driver standards, workload and expenses.
Track and renew office equipment certification i.e. elevator, smoke alarm system, fire extinguishers.
Maintain good office working environment, floor, decoration etc... Work with contractor to maintain standard and also operational score sheet.
Organize/facilitate training for office safety. i.e. fire safety, CPR, viruses response, precautionary measures, reception protocols for guests and employees to ensure a safe working environment.
Business continuity plan management.
Office maintenance for floors, appearance etc...
Manage office suppliers and agreements i.e. UPS, carrier, stationary, travel etc.. .Arrange office commodities, stationary, name cards & F&B.
Arrange invitation letters /visas for visitors to China and Germany.
Ensure employee execution of policies, expenses claims, travel requests. Provide KPI's.
Translate documents/conversations.
Participating in ad hoc projects and other special assignments.

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