上海招聘

As the EA, candidate will provide secretarial support to Executives requiring discretion, confidentiality, a good understanding of business vocabulary, and a detailed knowledge of the organization’s operations, procedures, and people.

？ Assist the Executives in daily work and any ad hoc tasks and projects assigned, including document filing, agenda managing, appointment making, meetings organizing, and on-line Calendar updating.

？ Keep meeting minutes and subsequent follow up on action items with action owners.

？ Arrange travel support for the Executives and VIPs, centrally manage air ticket, hotel, meals and car booking to make the best use of the Executives’ time.

？ Financial follow-up, Executives’ expense report preparing and status cross-checking.

？ Facilitate smooth communications between the executive and other executives, managers and employees; and between external parties such as media and customers. Screen and answer calls, transmit messages, handling mail services, receiving VIPs, organizing the logistics of regular and ad-hoc company level meetings e.g. quarterly All Hands, etc. Set up audio/video conference calls with reminders and relevant logistics support.

？ Assist on visa application as well for invitation letters and dispatch letters.

？ Play an important role in company important events, like yearly outing, annual party, holiday gift packs, etc.


Applicants should possess:

1. Strong interpersonal skills to handle sensitive and confidential

2. Strict attention to details in creating communications and stablishing priorities and meeting deadlines

3. Ability to work with employees of all levels within company as well as vendors and visitors

4. Should have skills of remotely supporting as the Executives travel a lot.

5. Easy-going personality, self-disciplined, Proactive, Good time management skill and sensitive to business issues, Good team work spirit

6. 5+ years of Executive Assistant experience in a multi-national company.

7. Bachelor degree or above, Strong written and verbal communication skills in English and mandarin

8. Good computer skills

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