上海招聘

Primary objective of the position

The primary objective of the Discipline Assistant role is to provide personal assistance to Principals, along with secretarial support to the discipline teams.

The Discipline Assistant will be expected to provide high level administration support with a commitment to high standards of presentation and service to the disciplines as well as contributing to an environment of excellence and integrity.

The Discipline Assistant will also be an active participant in the Business Support Team to contribute to a collaborative and proactive team environment.

Reporting

_Business Support Manager

_Principals and Discipline Leaders

Liaises with

_Business Support team, including Business Development and Communications

_ All Discipline Leaders and Principals

_Architecture and Interior Design team

_Landscape and Urban Design team

_All studio staff as required

Key Personal Attributes

_Effectively collaborates with others

_High level of accuracy for clients and staff at all times

_Professional, polite, reliable and well presented

_Ability to use initiative and perform duties under limited supervision

_Ability to work under pressure and meet key deadlines

_Ability to maintain confidentiality and professionalism at all times

_Excellent verbal and written communication skills

_Good organisational and time management skills

_Good attention to detail

Key Professional Skills and Experience

The following skills and experience are desirable:

_5 years PA/EA experience at a senior management level

_Exceptional telephone manner and organisational skills

_Strong word processing competency with a minimum of 70 wpm, and sound ability in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)

_Competency and working knowledge of the Adobe Suite package, particularly InDesign

_CRM and SharePoint knowledge preferred

_Industry experience desirable

Key Activities

Please note that periodically you may be asked to undertake activities outside of those listed below.

_Assisting Principals/Discipline Leaders in a personal assistant capacity; including diary management, database maintenance, client/consultant liaison, correspondence, typing/formatting and presentations

_Business/Admin Support including word processing and general correspondence, carried out with professionalism and accuracy for the discipline

_Assisting with the preparation and editing of submissions, marketing and business development materials as required

_Assisting with the preparation and creation of fee proposals, submissions and tenders

_Prepare a range of reports and sophisticated PowerPoint and InDesign presentations

_Updating contacts in Outlook as requested by Discipline Leaders

_Manage all correspondence for the discipline

_Type, bind and distribute reports, tenders, faxes, letters, meeting minutes, etc from dictation, hand written drafts, typed notes as required

_Provide assistance to the Business Support team with typing, filing and general administration duties, as requested

_Assisting in ensuring correct procedures of electronic and documentation filing/archiving are maintained on the system and SharePoint, coordinating with the Business Support team in this regard

_Take and type up meeting minutes when required

_Coordinate meetings, lunches, events as requested

_Coordinate national/international teleconferences as required

_Make/serve tea or coffee to HASSELL clients, as required

_Assisting with general filing and archiving of documents

_Undertake relief reception as required

_Maintain confidentiality in all operations

_Development and maintenance of procedures to ensure that professional standards are met

_Active participation in in-house initiatives – i.e. committees, focus groups and panels

_Co-operates with all Occupational Health and Safety policies and legislative requirements

We are a leading international design practice with studios in Australia, China, South East Asia, the United Kingdom and the United States of America.

Our vision is to design the world's best places - places people love.

Our design values are shared globally across all our studios, by the talented people who work in them: architects, interior designers, landscape architects, urban designers, planners and specialist consultants.

We work across a broad range of scales, from the interior design of a boutique retail store through to major public architecture and strategic urban planning for cities. And we work together in integrated design teams because they produce the best outcomes for our clients.

Our focus is on people and how we create better, more meaningful experiences for them. We do that through creative, holistic thinking, a deep knowledge base and a rigorous design process.

We judge the success of the buildings and places we design by the way people use and enjoy them - the clients who commission them, the people who inhabit them.

Visit the careers section of our website to find out more about our firm, the opportunities available and how to apply. HASSELL offers an interesting and challenging professional career within a collaborative work environment.

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Please respond in confidence with bilingual resume, selected portfolio, copies of certificates, expected remuneration and availability to us.