上海招聘

POSITION SUMMARY:
Provide day to day support to the Assistant VP and his team of Senior Managers.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
? Diary Management for Assistant VP (on Lotus Notes)
? Keep Head of Operations calendar up-to-date on Lotus Notes
? Coordinate arrangements for meetings/conferences
? Preparation of meeting material and booking rooms and ensuring rooms are ready for meetings (i.e. room clean and tidy and lunch ordered if required)
? Organize business trips both abroad and domestically including flights and hotels
? Take minutes for meetings as required
? Assist the Senior Management with ad hoc tasks
? Complete expenses claims for Assistant VP only and corporate card management.
? Look up and research information on internet as required, i.e. off site meeting venues, trains, hotels etc.
? General typing and prepare commercial letters to government/partners
? Renew Head of Operations and his family’s visa/work permit status
? Prepare invitation letters for overseas visitors; greet and organize overseas and domestic guests’ visits on behalf of Head of Operations when required
? Coordinate inter-departmental relationship and follow up with tasks assigned
? Work with administrative assistant to for AVP’S business cards filing and database management
? Arrange meetings with local government, business partners and maintain social relationships
? Manage Head of Ops daily dietary, order food and reserve restaurant for MD’s appointments
? Manage Head of Operations transportation, instructing and translations for Head of Operations ’s driver concerning time and destination needs.
? Collect documents for Head of Operations signature
? Keep company stamp
? Collect Head of Operations magazines and mailing letters and renew the subscription
? Manage MD’s membership cards
? Other tasks assigned by MD

KNOWLEDGE AND SKILLS:
? Must have excellent written and oral communication skills.
? Must be fluent in both spoken and written English (with good pronunciation) and Mandarin.
? 5+ years of related work experience in MNC preferred
? Must have an approachable manner and be confident when interacting with people of all levels throughout the organization.
? Must have excellent computer skills, especially of Microsoft Excel, Microsoft Word and Microsoft Powerpoint. Knowledge of Lotus Notes would be desirable.
? Must be able to work under pressure and have the ability to remain calm
? Must be proactive and able to prioritize work load
? Extrovert; good team player
? Must be highly motivated and confident
? Highly detailed and patient
? Mature and presentable; with good image at height of no less than 1.65m
? Can travel domestically and overseas

EDUCATION
? Bachelor degree from recognized university

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公司中文官网：www.rcclchina.com.cn
公司英文官网：www.rccl.com