上海招聘

Job Responsibility:

1. Administrative Support to department (Sales mainly) in MIST office

- Provide administrative support to employees in travel arrangements (air tickets and hotel booking, airport picking up for the sales team etc);

- Support oversea visitor/employee visa application and travelling in China;

- Meeting and company event arrangement including scheduling, coordinating agenda items/handouts, taking and distributing meeting notes;

- Sales documents translation and filling;

- Follow up on sales VP's 'to-do' items and keep them up to the schedule.

2. Reports consolidation

- Consolidate reports from all managers and above to sales VP;

- Other reports assistance from sales VP.

3. Company facility Maintenance

- Well organized and maintain company assets records including furniture, computers, office/cubical, telephones, cabinets and office keys.

- Plan, prioritize, and manage maintenance and upgrades to office equipment and facilities

4. Implement and update admin (inclusive T&E) policies and procedures

- Assist Manager to implement and update policies and procedures of office admin daily management, office security, purchasing, travel (air ticket, hotel, etc) arrangements, visitor reception, etc.

5. Vendor management

- Review and select qualified office vendors (not limit to stationary supplier, courier, print agency, car lease company, hotel) according to company policy

6. Other Admin support

- Update office notice board bi-monthly

- Monitor the clean environment of office and arrange festival decoration

- Monitor office security (door system, evacuation route, etc) at regular base

- Assist in special events, such as training, employee activities and the annual meeting.

- Backup when other admin assistant is absent from work

7. Perform other miscellaneous job-related duties as assigned by Sales VP.

Qualifications Required:

1) College degree or above majored in Administrative Management/English/Secretary or related;

2) More than 5 years relevant working experiences and at least 2 years experiences in foreign-owned company, multi-site experience would be plus;

3) Strong organizational and management skills with higher professionalism and efficiency;

4) Honest and upright person, be fair and just in handling affairs, comply with the conduct of professional ethics;

5) Proven analytical and troubleshooting capability;

6) Effective interpersonal skills with the ability to interact with all levels of employees;

7) Detail-orientated and patient work attitude;

8) Excellent command of English both in oral and written is a must;

9) Familiar with PC operations, including MS word, Excel, internet and Outlook Express etc.

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