上海招聘

Job Description Personal Assistant / Executive Assistant to Managing Director

Executive Support:

• Maintains a highly responsive relationship on the day-to-day work activities of the MD.
• To interface between, the Managing Director, senior management / customers and colleagues.
• Organize and coordinate special events, such as board / management meetings, and video conferences. Prepare all necessary documentation materials to ensure professional events.
• Prepare business correspondence, presentation material, reports, agenda and perform minutes taking in a precise and accurate manner.
• Proactively perform projects and assignments independently.
• Occasional travel.

Administrative Support:

• Coordinate the MD trip schedule, organize hotel / travel arrangements, apply visa, and consolidate travel expenses etc…
• Provide administrative support to board members / senior management and visitors. Arrange accommodation, transportation, conference room, and meetings.
• Provide secretarial duties to the MD by coordinating and communicating with internal and external customers professionally.

Profile:

• University graduates with bachelor degree or above.
• Excellent command of written and spoken Mandarin. Business proficiency in English. Cantonese and German would be a definite plus.
• Minimum 8 years experience working with senior expatriate management and overseas coordination.
• Excellent communications, interpersonal and negotiation skills.
• Pleasant, mature and committed, well organized, detail oriented and able to handle correspondence independently.
• High sense of integrity and confidentiality
• Good in time management and prioritizing tasks.
• Responsible, self-motivated, able to handle projects independently & work under pressure
• Excellent skills in MS Outlook, Words, PowerPoint and Excel etc..

We Provide:

• An interesting, responsible and challenging task with scope of action in a successful and growing international company
• A modern and international environment which you can help shape
• We consider a responsible, enthusiastic & proactive attitude as key factors for success
• Your contribution will be rewarded with attractive condition