上海招聘

SUMMARY概述 (brief summary of job工作职责简单概述)

This position is responsible for providing executive support and assistance to Head APS China.

PRIMARY RESPONSIBILITIES 主要职责

1. Perform secretarial duties such as meeting management, travel arrangements, visa preparation, air ticket and hotel booking, etc.

2. Receive visitors and act as a hostess for guests, arranging hotels, transportations and lunches/ dinners, etc.

3. Prepare required documents, e-mails and letters for internal and external communications within the company and to customers, suppliers and government staff, etc.

4. Prepare expense reimbursements in a timely manner.

5. Collect, consolidate and verify reports and documents from departments per requirement.

6. Arrange internal and external meetings / appointments / conferences; set up agenda, keep meeting minutes and update progress of the actions.

7. Company chop, company car and petty cash management per policy.

8. Coordinate on monthly business meeting and quarterly townhall meeting arrangement.

9. Assist on company projects such as engagement events and annual party with the support from admin dept.

10. Other work assigned by the line manager.

REQUIRED KNOWLEDGE AND EXPERIENCE经验和知识要求

Related work experience相关工作经验

More than 5 years of related experience in multi-national company

Formal education or equivalent教育背景

1. Bachelor degree in English or Business Management

2. Business Management training is a plus

3. Professional secretary training is a plus

Skills技能

1. Excellent written and oral communication skills in English and Mandarin

2. Excellent interpersonal skills

3. Proficient computer skills in PPT, Excel, Word, Outlook, etc.

4. Good documentation filing and time management skill.

Other其他

1. Able to work accurately, independently without direction on every detail

2. Demonstrate a sense of urgency, initiative, responsiveness and attention to detail

3. Easy-going, aggressive, self-motivator with excellent service attitude

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