上海招聘

Job Title: Lower Prep Secretary       

Department: Prep School 

Supervisor: Head of Lower Prep and Head of Secretarial Support

General mission: Wellington College International Shanghai is seeking an experienced Secretary to provide support to the Lower Prep. The secretary will create and maintain a welcoming and efficient front office that emphasises organisation, professionalismcourtesy, flexibility, and teamwork. The role will project a professional image through in-person and telephone interaction, independently performing complex and diverse administrative duties under guidance from the Head of School. 

Activities include interaction with pupils, parents and staff. It also involves exposure to sensitive information requiring considerable use of tact, diplomacy, discretion and judgment. The role requires strong communication and interpersonal skills. 

Key Responsibilities:

• Organise and maintain an efficient and effective office that handles a variety of tasks for the administration and faculty of the school.
• Respond to phone calls and emails in a professional manner; direct inquiries to the appropriate person/department.
• Attend meetings and take meeting minutes.
• Serves as a liaison between parents and school; interpret for parents and teachers and translate documents when required.
• Prepare for meetings, presentations, reports, correspondence, newsletters, bulletin and other documents as assigned.
• Assist with pupil enrollment, daily recording of pupil attendance; coordinate pupil field trips and school events, preparing letters, spreadsheets and other word processing documents as needed.
• Ensure high levels of competency in the use of iSAMS including pupil data maintenance (such as, contact and passport information).
• Order classroom supplies; generate financial forms, process purchase orders and manage payment requisitions and disbursements.
• Support other departments of school when needed, including admissions, purchasing, marketing etc.
• Additional responsibilities include coordinating school transportation and uniform order.
• Other assigned work as required.

Opened in August 2014 and located in the New Bund area, Wellington College International Shanghai is a fully co-educational day and boarding school with over 1100 pupils, aged 3 to 18 years old. Consistent with the ethos of its prestigious partner in the UK, the College seeks to develop the ‘Wellington Identity’ in every child. Wellingtonians are encouraged to be Inspired, Intellectual, Independent, Individual and Inclusive. Boasting a state-of-the-art campus, Wellington has built a vibrant community where all pupils strive to reach academic excellence and engage in a comprehensive range of opportunities in music, performing arts and sports.

上海惠灵顿外籍人员子女学校是一所坐落于浦东前滩的全日制男女同校可寄宿制学校。学校自2014年8月开始招收年龄为3-18岁的在沪外籍学生，现有在校生1100余名。秉承久负盛名的英国惠灵顿公学精神，学院致力于培养每一个孩子的“惠灵顿特质”，鼓励学生成为具备积极、慎思、独立、个性和包容的惠灵顿人。惠灵顿拥有一流的现代化校园，充满活力的校园氛围，学院鼓励学生在追求卓越学术成就的同时，积极投身于音乐、表演艺术和体育领域的全面发展。