上海招聘

Job Summary:

In this role, you will be responsible to provide administrative and secretarial support to the Managing Director and team members in the China Commercial office. In addition to the calendar management, expense reporting, travels coordination and other routine day-to-day administrative duties, you will also be required to plan, coordinate and manage the end-to-end (both onsite and offsite) Commercial meetings, conferences and events to ensure a smooth execution of such activities. You will also take on the receptionist duties for the Commercial office and handle a diverse group of internal and external stakeholders across all levels and geography.

Essential Duties and Responsibilities:

• Provide secretarial and administrative support to the China Commercial team to ensure efficient and effective operation of the office
• Maintain the Managing Director’s calendar
• Provide administrative/secretarial support to key leaders based in the Commercial office
• Take on receptionist duties at the Commercial office; receive guests and visitors and screen any telephone calls for the MD and functional leaders, where necessary, to maximize use of their time
• Prepare reports and presentations, meeting agendas, programs with an analytical approach that is based on facts gathered
• Consolidate monthly reports and presentations for the Sales & Marketing team
• Make travel and related arrangements for the entire Commerical team, team members seated in the Commercial office and overseas incoming guests; activities include but are not limited to visa application, hotel booking, ticketing, airport transfer and local transportation where needed
• Handle both incoming and outgoing mails for the Commerical office
• Organize and plan for regular Commercial team meetings and teleconferences
• Proactively prepare meeting agendas with input from the Commercial leaders
• Provide administrative and logistics support for the meetings and conferences held for the Commercial teams in China, including sourcing of appropriate venues that fit the budget
• Manage and be accountable for all office administration and facility management duties in the Commercial office; duties include but are not limited to:
• Requisite general office and pantry supplies for Commercial office that is in accordance with the global procurement guidelines
• Liaise with the building management and/or external contractors and representatives for any regular maintenance work for the Commercial office
• Manage the cleaning contractor to ensure a conducive work environment for all
• Perform any other relevant duties as assigned

Basic Qualifications: 

• Bachelor’s Degree in Business or relevant discipline
• At least 5 years of relevant work experience in supporting a team of Commercial and/functional leaders in an MNC environment
• Strong proficiency in both the English language (both verbal and written)

• Strong proficiency and demonstrated knowledge in MS Office suite (i.e. Outlook, PPT, Excel, Word); Prior experience with SAP is preferred but not mandatory

Preferred Knowledge, Skills and Abilities:

• Organized and proactive; able to anticipate needs and provide practical and balanced solutions
• Positive, professional and pleasant personality with strong communication skills
• Strong team player who can collaborate and work well with colleagues from all levels in the organization
• Resourceful, possess a sense of urgency and strong accountability
• Disciplined and possess strong follow up skills to ensure timely
• Able to be aware of all relevant SOPs as per Company policy as they are related to the position covered by this Job Description
• Support and contribute in Lean Sigma programs and activities towards delivery of the set target
• Able to comply with the company’s safety policy at all times
• Able to comply with the company’s quality policy at all times

Travel Requirements:

• Predominantly office based but with an infrequent requirement for domestic business travel of 5-10% for meetings, conference or events coordination needs

About West
West Pharmaceutical Services, Inc. is a leading manufacturer of packaging components and delivery systems for injectable drugs and healthcare products. Working by the side of its customers from concept to patient, West creates products that promote the efficiency, reliability and safety of the world's pharmaceutical drug supply. West is a listed company in NYSE and named to the S&P 500 Index in 2020.
Headquartered in Exton, Pennsylvania, it supports its customers from locations in North and South America, Europe, Asia and Australia. West's 2019 net sales of $1.84 billion reflect the daily use of approximately 100 million of its components and devices, which are designed to improve the delivery of healthcare to patients around the world.
西氏医药包装是全球领先的注射剂容器包装和给药系统生产厂商。从概念设计到患者，西氏携手客户，制造的产品可以提高全球药品供应的效率、可靠性和安全性。西氏是纽交所上市公司，并于2020年被纳入标准普尔500指数。总部位于宾夕法尼亚州埃克斯顿（Exton, PA），西氏在北美、南美、欧洲、亚洲和澳大利亚等地设有分部为客户提供支持。 西氏2019年的净销售额为18.4亿美元，日生产组件超过1亿个，旨在为全球病患带来更好的医疗保健服务。

About West Asia Pacific
In 1983, West established operations in Singapore in the Asia Pacific region. In 2009, an injection molding facility opened in Shanghai Qingpu Industrial Zone in China. At present, West has two digital technology centers in Bengaluru India and Taiwan China, three main production bases located in Singapore, Shanghai China and Chennai India, and seven offices and distributor centers in Australia, China, India, Korea, and Singapore.
1983年，西氏率先在亚太区的新加坡设立工厂；2009年，在上海青浦工业区开设了***家注射成型工厂。目前，西氏分别在印度班加罗尔和中国台湾拥有两个数字技术中心，在新加坡、中国上海和印度钦奈设有三个主要生产基地，并在澳大利亚、中国、印度、韩国和新加坡设有七个办事处和分销中心。