上海招聘

ARENA Consulting (Shanghai) Co., Ltd. is having the following open position and is looking for talent people to join its structure.

*Admin Assistant行政助理

The responsibilities of this position are:

1.Daily 日常任务

-Reception of visitors

负责前台接待客人

-Recording PTS documents into OA system (JDY)

将PTS文件录入OA系统

-Recording the payments information of HSBC bank into OA system (JDY)

将汇丰银行的支付信息录入OA系统

-Intermediate communication with business trips suppliers (Licheng business trip and Ctrip) and ARENA staff;

Following up the reservations

与负责我们出差的供应商（力程商旅、携程）和阿海那员工进行中间沟通及跟进预订

-Daily administrative tasks of the office based on the requirements from all the employees;

Communication with the property management office;

Printing, sending express, reception of express, etc;

Ponctual tasks assigned by GM and CA

根据全体员工的要求，完成办公室日常行政工作；

与物业管理办公室的沟通；

打印、发送快件、接收快件等；

总经理和财务总监分配的实际任务

-Collecting the requirements of expenses

Filling in the information in the OA system (JDY) and launching the expenses application process;

Submitting the application to CA for approval

收集费用的需求

在OA系统填写信息，启动费用申请流程；

向财务总监提交申请以供批准

2.Monthly 月度任务

-Extracting the attendance data from the fingerprinting systems;

Establishing the attendances reports on the basis of the information from CA;

Sending the reports to GM, CA and HQ CFO

从指纹识别系统中提取考勤数据；

根据财务总监提供的信息建立出勤报告；

将报告发送给总经理、财务总监和总部首席财务官

Reconciling all the auxiliary balances (suppliers and input VAT) on the basis of the transactions ocurred during the month

根据当月交易记录核对所有辅助余额（供应商和进项税额）

3.Quarterly 季度任务

Going to the Telecom agencies (China Mobile, China Telecom and China Unicom) with the bills received and settled every three months to get the related VAT invoices

持每三个月收到并结清的票据到通信代理机构（中国移动、中国电信、中国联通）领取增值税相关发票

4.Annually 年度任务

-Followup of the lease contract renewal of the expatriates

外派人员租赁合同续签跟进

-Working with the agent for working visa renewal;

Collecting the required documents from our expatriates and transferring to the agent;

Following up the process till obtaining the renewed documents

与代理机构合作办理工作签证续签；

从我们的外派人员处收集所需文件并转交给代理人；

跟进流程直到获得更新的文件

5.Ponctual 实时任务

-Preparation and sending invitation letters to allies' staff (buyers)

准备并向盟国人员（买方）发送邀请函

-Hotels reservations for ARENA guests (buyers, HQ guests, etc.);

为阿海那客人（买家、总部客人等）预订酒店；

-Maintain and update the staff followup table

维护和更新员工跟进表

-Coordination with CA and the agent to follow up official certificates renewal process

与财务总监和代理商协调，跟进官方证书更新流程

-Following up the office supplies consumption;

Ordering office supplies;

Reconciliation with suppliers

Following up the reservations

跟进办公用品的消耗情况；

订购办公用品；

与供应商对账

跟进预订

Our company headquartered in France is a purchasing office of top retailing stores in DIY, building materials, food and non-food etc. We have more than 6000 stores all over the world.

Our duties are:
- sourcing and purchasing the best items at the best price to satisfy our market demand;
- developing partnership with suppliers for a bettercontact of our supply chain.