上海招聘

Main Purpose:   

The successful candidate will be responsible for oversight of all secretarial posts within the College. They will work to ensure consistency between school phase and section administration teams within the College. The Senior Secretary will build good relationship with parents, pupils and staff members. The role requires strong communication and interpersonal skills and it involves exposure to sensitive information requiring considerable use of tact, diplomacy, discretion and judgment.  

KEY RESPONSIBLITIES

 

Management

The Senior Secretary is responsible for:

1.     The effective organisation and management of the school secretarial teams and all related functions.

2.     Developing and implementing office policies by establishing standards and procedures, measuring results against standards and making necessary adjustments.

1. Oversight of the day-to-day work at each school. Ensure tasks are completed in an accurate, consistent and timely manner and make necessary adjustments.
2. Ensure assigned tasks are completed within each school and follow up on work results.
3. Coordinating all school secretarial staff over school holidays including ensuring appropriate support for all departments
4. Arranging cover for secretaries when necessary.
5. Coordinating and arranging relevant training sessions for the secretarial teams.
6. Contributing to the appraisal process of school support staff alongside relevant head of school or line manager
7. Oversee and management of the pupil withdrawal process.

Operations

1. Promote a positive work culture and high levels of engagement between secretaries by working closely with the EA to Principal and the senior leadership team.

11.   Assist and organise logistics for internal meetings and external visits.

1. Support the marketing and admissions departments are required.
2. Serves as a liaison between parents and school when required.
3. Hold regular meetings with secretaries ensuring the team is well informed with upcoming events, encourage sharing of experience and ideas and agreeing on procedures.
4. Ensure high levels of competency in the use of iSAMS including managing pupil data maintenance (e.g. contact and passport information).
5. Attending meetings and taking minutes when required. Deal with documents and correspondence of a confidential and non-confidential nature.
6. Work closely with secretaries and other departments and deal with parents’ feedback and complaints when necessary.
7. Assist with developing better communication channels with parents.
8. Provide secretarial support to heads of school if required.
9. Take meeting minutes.
10. Interpret for parents and teachers and translate documents when required.
11. Prepare for meetings, presentations, reports, correspondence, newsletters, bulletin and other documents as assigned.
12. Process payments when required.
13. Other assigned work as requested.

EXPERTISE:

·       An excellent track record in administrative work with office management experience.

·       Patience and demonstrated ability in people management.

·       Ability to work under pressure to meet deadlines while maintaining a keen attention to detail.

·       Enjoy meeting people and possess the passion to serve.

·       Desire to learn and acceptance to learn on the job and listen to advice.

·       Advance knowledge of Microsoft office applications.

·       High level motivation and patience with keen sense of personal organisation and responsibility.

 

 

APTITUDES:

·       Open, proactive, patient and caring.

·       Demonstrating practice that represent the five core values of Wellington at all times (Kindness, Respect, Responsibility, Integrity and Courage).

·       Strong track record of solving complex problems, strategic thinking and delivering significant impact.

·       Strong mindset for continuous improvement to meet or exceed expectation.

·       Personal integrity, accountability and credibility.

·       Discrete and sensitive to confidentiality.

·       Good team player as well as good team leader.

·       Responsible, self-motivated, detailed-minded, professional, organised, independent and mature.

     

Opened in August 2014 and located in the New Bund area, Wellington College International Shanghai is a fully co-educational day and boarding school with over 1100 pupils, aged 3 to 18 years old. Consistent with the ethos of its prestigious partner in the UK, the College seeks to develop the ‘Wellington Identity’ in every child. Wellingtonians are encouraged to be Inspired, Intellectual, Independent, Individual and Inclusive. Boasting a state-of-the-art campus, Wellington has built a vibrant community where all pupils strive to reach academic excellence and engage in a comprehensive range of opportunities in music, performing arts and sports.

上海惠灵顿外籍人员子女学校是一所坐落于浦东前滩的全日制男女同校可寄宿制学校。学校自2014年8月开始招收年龄为3-18岁的在沪外籍学生，现有在校生1100余名。秉承久负盛名的英国惠灵顿公学精神，学院致力于培养每一个孩子的“惠灵顿特质”，鼓励学生成为具备积极、慎思、独立、个性和包容的惠灵顿人。惠灵顿拥有一流的现代化校园，充满活力的校园氛围，学院鼓励学生在追求卓越学术成就的同时，积极投身于音乐、表演艺术和体育领域的全面发展。