上海招聘

本职位有留用机会

实习补贴：180元/天

国际化的氛围，有爱的大家庭，我们为实习生提供丰富的学习机会，可开实习证明，欢迎在校大学生申请~

Requirement:

Undergraduate student;

Able to work at least 4 days a week;

Fluent in both Chinese and English with strong communication skills

Flexible and trainable, able to work as part of a team;

On duty between 7:30am - 4:00pm

Duties and Responsibilities:

  

Welcome Center

  

·   Maintain the Welcome Center lobby so that it is a clean and tidy and provides a welcoming experience for guests.

•  Keep magazine rack fresh and full of the latest issues of the magazines
• Turn on lamps each morning and off each afternoon, except for logo wall which remains on until 10PM each night.
• Tidy pillows and spaces each time visitors leave/clear any trash, etc.
• Keep the front desk free from clutter and any work tidy.

  

·   First point of contact in the Welcome Center with

• Prospective parents
• Current families
• Corporate partners
• Faculty and staff
• Other guests

·   Graciously receive visitors and direct them to appropriate persons/departments  

• Confirm appointments before directing the visitor
• Assist families in filling out the visitors/tour form 
• Prepare packets for tours customizing for grade level and divisions
• Record tour information for Asst. Director of Admissions

Receptionist Functions

·   Receive all incoming calls to the school’s switchboard

• Transfer incoming phone calls with the goal of connecting the customer with the individual/department that can best serve their need 
• Attempt to complete a call within 2 minutes
• Filter junk phone calls
• Take messages and forward the information when needed 
• Schedule tours if the call is from a relocation agent

  

·   Understand what events are happening at the school and who the appropriate person/division a call should be directed to

  

• Regularly check all calendars and newsletters and have that information readily available for reference (this knowledge is also required for the management of the Marquee)
• Distribute incoming mail to the appropriate division or mailbox
• Order bottled water across school.

• Inform the water company when there are holidays and activity days

  

·   Coordinate copy machine servicing:

  

• Communicate with vendors for quick response on repairing 
• Inform secretary/division when servicing will take place

  

·   Coordinating phone system maintenance:

  

• Maintain the extension list 
• Respond to questions about how to use voice mail etc. when needed
• Be aware of problems with the system and inform vendor and/or IT department

  

Admissions

  

·   Appointments

  

• Schedule admissions appointments
• Coordinate with relocation companies and individuals about school tours
• Follow-up with appointments that are late by 15 minutes or more
• Maintain a daily schedule for scheduled and drop-in appointments for the Director of Admissions

  

·   Materials & Documents

  

• Maintain, inventory, order and store promotional and Admissions materials
• Compile blue admissions folders
• Photocopy admissions documents

  

Administrative functions

-  Update the advertising competitive spreadsheet monthly

-  Create and order business cards as requested by staff and faculty

-  Calendar

•  Regularly check all calendars and newsletters and load appropriate information to gate marquees (this information is also needed to help direct calls and guests)  
•  Input dates into annual print calendar each spring as it is being built (annual project)
•  Input dates on the digital calendar as added during the year

  

·   Source information for new Faculty & Staff

• Connect with new faculty and staff via email to source their bio materials
• Connect with new faculty and staff via email to finalize and approve their business cards
  

Complete other projects and duties as assigned based on skill and availability.

上海协和国际外籍人员子女学校成立于1998年，是一所提供从幼儿园到高中一贯制教育的全日制学校。学校坐落于浦东新区金桥的碧云国际社区。自建校以来，协和国际致力于追求卓越的学业水平并为学生综合发展提供全面的体育、艺术、社会服务和文化体验的课程及平台。全校现有来自全世界近35个国家的学生1200余名，拥有来自近10个国家的教职工约260名，其中80%为外籍。请通过学校网页www.concordiashanghai.org了解更多学校信息。同时，欢迎大家扫描下方二维码（ConcordiaHR），关注更多学校招聘动态。