上海招聘

职位描述

1. 建立、管理公司档案室, 对完成整理的所有档案上架、建立位置索引和档案库房日常管理;
Set up and manage company's Archives Room, put all the sorted files on the shelves, establish location index and perform daily management of Archives Room;
2. 统筹规划公司档案管理工作，负责制定和推行公司档案管理的各项规章制度并督促执行；
Overall planning of company's Archives Room work; responsible for developing and implementing various rules and regulations regarding company's Archives Room management and monitoring the execution;
3. 按照行业和公司文档管理相关要求，编制档案整理操作细则，对已归档的文件材料进行整理、核对、检查和立卷，对存在毁坏风险的档案进行修复; 对档案实体进行处理(包括但不限于： 编制卷内文件目录、填写备考表、编页号、制作封面标签和脊背标签、装盒、装订);
According to the relevant requirements of the industry and company's document control regulation, develop detailed rules for document arrangement, sort-out, review, check and document maintenance. With respect to documents facing the risks of being damaged, they shall be well repaired make sure the documents are well handled (including but not limited to compilation of document catalogs, filling-in of preparation forms, page numbering, production of cover and back labels, packing and binding etc.);
4. 负责公司档案的收集、整理、保管、统计、利用、鉴定和销毁等工作；
Responsible for the collection, arrangement, storage, statistics, utilization, identification and destruction of company’s documents;
5. 指导、监督、检查公司各职能部门及南通、舟山基地档案管理工作，完整接收各部门、各项目移交的档案，对未及时移交的档案资料主动向使用或产生该档案的部门或项目催收，保证各项业务档案归档的及时性；
Guide, monitor and check document control status of all relevant functional departments at Nantong and Zhoushan base of the company. Make sure the documents received from other departments and projects are complete, and push the departments or projects who use or produce documents to submit the documents proactively, so as to ensure the documents are archived in a timely manner.
6. 根据档案管理规定收集、统计和管理公司的业务档案和有关资料，记录档案的翻阅、外借和归还等使用情况，确保档案的完整性和安全性；
Collect, count and manage company's business documents and relevant files as per document control regulation. Make record of the status of borrowing, returning, checking etc. to ensure the integrity and security of the files;
7. 负责公司档案信息化建设的统一规划，逐步建立全面完整的档案信息数据库，实现档案电子化管理，保证公司档案的完整性、安全性；
Responsible for planning of the informatization construction of company's document control work. Establish a comprehensive and complete document database. Execute E-management of documents to ensure the integrity and security of company's documents;
8. 负责对完成整理的所有档案建立机读目录(案卷级、文件级); 完成档案实体文件的数字化工作;
Responsible for establishing a machine-readable catalog (file level, file level) of all files completed; Complete digitization of factual documents;
9. 负责公司文件密级专用章等印章的管理； 遵守公司保密规定，对工作范围内的信息严格保密，保障公司信息安全；
Responsible for the management of special seals for confidential documents and other special seals. Follow company’s regulation regarding confidential agreement. Do not disclose any information within the work responsibility, and ensure the security of company's information;
任职要求

1. 本科及以上学历，档案管理专业，3年以上公司档案管理相关工作经验；有大型企业档案管理工作经验者优先。
Bachelor degree or above, graduated from major of document control. At least 3 years working experiences in Archives management; Working experiences with document control management in large company is preferred.
2. 熟悉档案资料编制、归档工作，熟悉档案管理的具体流程和方法；
Familiar with document preparation and archiving. Well understanding of document control process and methodology.
3. 具备保密意识和能力;
Be well aware of the importance of document confidentiality.
4. 具有较强的学习能力;
Strong learning ability.
5. 工作认真、细致，具备条理性;
Careful, meticulous and have clear mindset of doing work.

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