上海招聘

  

The range of duties includes, but is not limited to:

  

1. Reception Tasks

   1. Switchboard handling /divert all calls internally and internationally

   2. Reception of visitors

      1. Issuing visitor pass

      2. Ensuring details are completed correctly

      3. Ensuring the log is maintained and filed accordingly for audit purposes

   3. Calls management

   4. Meeting rooms booking / catering / keeping meeting room in an orderly manner

   5. Taxi / airport transfers

2. Badge coordination

   1. Programming of permanent badges

   2. Management of visitors' badges

   3. Management of parking badges /ID's

   4. Management of visitors' presence on site

3. Employee new starter, leave and termination procedure and update of file/log

4. Mail/Postal service management

   1. Mail arrival

   2. Mail departure

   3. Logging parcels/letters and emailing employees to collect it

5. Courier UPS …. coordination, support and shipments

6. Assist administrators and management on site

7. Dealing with general enquires from employees and passing on to the relevant department

8. Business cards order

9. Loaner Laptop handling

10. Security contact person, liaising with security to ensure building is checked and safe

11. H&S / Cardinus / fire / evacuation / reporting of incidents / Assist with DSE assessment, management of the office / country, etc

12. Follow-up of breakdowns, incidents and issues with vendors, Contact for landlord, Real estate concerning growth, moves of office, Contact for Cleanliness & Maintenance of the PRA area, Contact with management of the office / country

13. Printer Management

14. Requisitions and Purchase Order – creation for all facilities orders

15. Invoice handling for Facilities

16. Assisting support departments not available on site/in country with approval of RFM

17. Petty cash / bank contact

18. Follow-up of contracted regular services on site

19. Inventories record keeping (consumables, archives…)

20. Stationary handling and Orders (consumables, small furniture, small equipment…)

21. Any other administrative assistance (filing system maintaining and updating, meetings scheduling and arrangements, reports layout, records keeping on tasks, policies writing and/or updating, Facilities manual, invoices …)

                                                                                                  

Requirement

- Good  communication and active attitude

- English is required

- Minimum 1 - 2 years of experience in a facility, office or higher standard hotel environment/ management

  

RPS Inc. is a next generation global CRO, headquartered in the United States with the operations in 45 countries throughout Americas (US, Canada, Latin America), EMEA and Asia Pacific regions. RPS provides comprehensive global Phase 1-4 clinical development solutions to the pharmaceutical, biotechnology and medical device industries. By combining an experienced clinical research operations infrastructure with the industry’s largest resourcing engines, RPS is uniquely positioned to offer our Clients both integrated and full service global outsourcing solutions. These solutions are powered by highly experienced and seasoned study teams providing innovative, cost-effective and high quality services.


RPS Asia Pacific Headquarters is located in Beijing, China and we have operations in 11 Countries in Asia Pacific region. With the rapid organic expansion of RPS in China & Asia Pacific, we are continuously looking for the experienced industry talents to join us.


Our specialized staff of consultants is eager to discuss your career plans. Tell us about yourself experience, so the appropriate consultant can contact you. RPS is sensitive to your daily responsibilities. Tell us EXACTLY how to contact you and we will. For your convenience, you can also submit your resume. We look forward to discussing the opportunities and benefits of employment with RPS!


For more information, please visit our website **************.