上海招聘

Work Location: Shanghai

Reporting to: Department Manager, East Asia Biz Management

People Management Responsibility: No

Travel Required: No

Shift Required: No

JOB OBJECTIVES:

·Provide secretarial and administrative suppport to the Department.

MAIN RESPONSIBILITIES:

·Support in supervisor's office

·Exercise reliable personal judgment and act with tact to greet and screen visitors, incoming calls. Business contacts include persons at all levels within the organization, industry and community.

·Communicate supervisor's instructions to various individuals and/or department; provide and obtain information from other managers.

·Organize and expedite flow of work through supervisor's office and initiate follow-up action under the supervisor's instruction.

·Correspondence

·Answer routine questions and provide standard information to enquiries.

·Draft and prepare routine letters and memo for the supervisor's signature.

·Prepare complex correspondence, reports and presentations.

·Information handling

·Collect, summarize and compile relevant business data into reports as directed.

·Handle confidential information, files, materials to ensure information security for proper use.

·Distribute information on behalf of supervisors.

·Establish and maintain a proper filing / database system for easy retrieval and accurate documentation to facilitate information flows.

·Scheduling Logistic support for business meeting and travel

·Maintain the supervisor(s) and/or team's appointment / travel calendar and organized business travels, including reservation of hotel accommodation, ticketing, travel document application, etc.

·Organizing meeting, workshops, conferences etc by providing logistics support e.g. inspection of venue, invitations, agenda, participants' confirmations, hotel reservations.

·Prepare and submit travel expenses statement as requested.

·Support Contract Management

1.EV8 General Contract Terms

2.Sales Rebate Agreement

3.Consignment Stock Agreement

4.Distributor Agreement

5.User Agreement E-Commerce

6.Sales Agreement (By Order/Short-term/Long-term)

·Sales Reporting / Analysis

1.Daily Biz Update

2.Weekly Sales Snapshot

3.Monthly Sales Reports to Management, Monthly Sales Database

4.cCM1 Analysis

5.SIP Budget/Payout Computations

· Support in customer event (seminar, workshop, etc.)

· Administrate office equipments for the department

· Handle and administrate payment to services and equipment suppliers via internal payment system

REQUIREMENTS:

1. Education: Degree in Business Administration or other relevant degree?????

2. Experience: Min. 1-2 years working experience in secretary, admin etc. BASF internal candidate preferred.

3. Familiar with excel worksheet, power point presentation, Lotus Notes and other commonly used IT software.

Fluent in English a distinct advantage

关于巴斯夫大中华区

巴斯夫与大中华市场的渊源可以追溯到1885年，从那时起巴斯夫就是中国的忠实合作伙伴。作为中国化工领域重要的外商投资企业，巴斯夫主要的生产基地位于上海、南京和重庆，而上海创新园更是全球和亚太地区的研发枢纽。2019年，巴斯夫向大中华区客户的销售额超过73亿欧元，截至年底员工人数为9,230名。欲了解更多信息，请登陆：www.basf.com/cn。

关于巴斯夫

在巴斯夫，我们创造化学新作用——追求可持续发展的未来。我们将经济上的成功、社会责任和环境保护相结合。巴斯夫在全球拥有超过117,000名员工，为几乎所有国家、所有行业的客户成功作出贡献。我们的产品分属六大业务领域：化学品、材料、工业解决方案、表面处理技术、营养与护理、农业解决方案。2019年巴斯夫全球销售额590亿欧元。巴斯夫的股票在法兰克福（BAS）证券交易所上市，并以美国存托凭证（BASFY）的形式在美国证券市场交易。欲了解更多信息，请访问：www.basf.com。