上海招聘

Job Title: Early Years Secretary

Department: Early Years

Supervisor: Head of Early Years

General mission: Wellington College International Shanghai is seeking an experienced Secretary to provide support to the Pre-Prep. The secretary will create and maintain a welcoming and efficient front office that emphasizes organization, professionalism, courtesy, flexibility, and teamwork. The role will project a professional image through in-person and telephone interaction, independently performing complex and diverse administrative duties under guidance from the Head of School.   Activities will include interaction with students, parents and staff and exposure to sensitive information requiring considerable use of tact, diplomacy, discretion and judgment. The role requires strong communication and interpersonal skills.

KEY RESPONSIBILITIES: 

            1.   Serve as a liaison between Head of Early Years and parents. 

            2.     Answer phones, distribute incoming mail, process a variety of student and school administrative information and data. 

            3.     Assist with student enrollment/registration, daily recording of student attendance, coordinating student field trips and school events, preparing correspondence, letters, spreadsheets and other word processing documents as needed.

           4.     Further duties include liaising with other areas of the school, catering, cleaning services and purchasing. 

           5.     Organize and maintain stationary stocks and prepare larger orders. 

           6.     Coordinate school transportation. 

           7.     Cover receptionist when there’s a need. 

           8.     Other assigned work as requested by Head of Early Years. 

Basic qualification:

Education: Bachelor’s degree

Outstanding communication in English and Chinese in both written and spoken

Support Wellington Value

Experience:

  

• A minimum of 1 year of EA/PA experience

• Previous working experience in school environment is a plus

• Advanced knowledge of Microsoft Office applications (Outlook, Word, Excel)

• Strong mind-set for team working and customer service

• Perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions

• Track record of working with details, adapting to work rapidly, solving complex problems

High level motivation and patience with a keen sense of personal organization and responsibility

Preferred Aptitudes:

Open, proactive, patient and caring     

   

Opened in August 2014 and located in the New Bund area, Wellington College International Shanghai is a fully co-educational day and boarding school with over 1100 pupils, aged 3 to 18 years old. Consistent with the ethos of its prestigious partner in the UK, the College seeks to develop the ‘Wellington Identity’ in every child. Wellingtonians are encouraged to be Inspired, Intellectual, Independent, Individual and Inclusive. Boasting a state-of-the-art campus, Wellington has built a vibrant community where all pupils strive to reach academic excellence and engage in a comprehensive range of opportunities in music, performing arts and sports.

上海惠灵顿外籍人员子女学校是一所坐落于浦东前滩的全日制男女同校可寄宿制学校。学校自2014年8月开始招收年龄为3-18岁的在沪外籍学生，现有在校生1100余名。秉承久负盛名的英国惠灵顿公学精神，学院致力于培养每一个孩子的“惠灵顿特质”，鼓励学生成为具备积极、慎思、独立、个性和包容的惠灵顿人。惠灵顿拥有一流的现代化校园，充满活力的校园氛围，学院鼓励学生在追求卓越学术成就的同时，积极投身于音乐、表演艺术和体育领域的全面发展。