上海招聘

Position Title:        Student Activities Assistant （到岗时间：2019年7月）

Division:                 All School

Supervisor:            Director of Student Activities

Position Summary:  The Student Activities Assistant acts as a liaison between the faculty and the functional departments (Operations, Marketing, HR, IT etc.) to guide and oversee the relevant logistics happening smoothly following the school procedure and policy in the Activities Department.  

  

Qualifications:

[Required]

• College degree in Event planning or English related

[Desired]

• Shanghai Hu Kou Permit

   Experience

 [Required]

• Two years minimum experience in a foreign company office setting.
• One year minimum experience with activities/event organizing and planning.

[Desired]

• Previous experience in an international school with American educational system.

Skills

[Required]

• Guided by ethical principles and character
• Fluent in both Chinese and English with solid communication skills in both languages
• Excellent organizational and multi-task management skills
• Excellent skills for attention to detail
• Effective interpersonal skills
• Solid with Microsoft Office, other CRM systems, online surveys

 [Desired]

• Speaks Shanghainese dialect.  

   General Expectations

• Guided by ethical principles and character
• Presents a positive image of the school both through “people skills” and appearance
• Good team work spirit - kind, polite and considerate
• Can work alone as well as with others
• Flexible, open to training, with a sense of responsibility

• Works collaboratively with all in school and community

• Personal ownership of fulfilling the school mission and vision 

• Ability to work under pressure.
• Able feedback and address conflict.

• Ability to work irregular hours and on weekends when required

    Duties and Responsibilities:

1.   Mainly support the following student activities/events: 

• CISSMUN
• GIN
• NHD
• Intellectual hub speakers 
• Visiting speakers for professional develop
• Chinese New Year Celebration
• Any other events that the Student Activities Department is responsible for.              

 2.  Train the faculty/department/division who wants to put together an activity/event to understand the relevant procedure and policy as well as provide clarification.

 3.  Support the activity/event requested faculty/department/division by:   

• Make sure the Activity/Event Request Form is completed and received.

• Meet with them to go through logistics arrangement and budget planning.

• Communicate logistic arrangement with functional departments like Operations, Marketing, HR, IT and other departments regarding flights, accommodation, setups, transportation, food, visas, gift and advertising etc.

• Ensure the logistics are implement in an effective manner.    

• Act as the first contact for logistics if emergency happens.         

 4.  Record and maintain the relevant activity/event calendar annually based on activities/events this role support in conjunction with the Director of Student Activities.  

 5.  Maintain activity management database, suggesting customizations when appropriate.

 6.  Work with Director of Student Activities to provide feedback in terms of approve or deny additional activity/event request as they are submitted following school policy in conjunction with the Executive Council. 

 7.  Develop and manage relationships with local vendors and venues as needed.

 8.  Other duties as assigned by the Director of Student Activities.

          

上海协和国际外籍人员子女学校成立于1998年，是一所提供从幼儿园到高中一贯制教育的全日制学校。学校坐落于浦东新区金桥的碧云国际社区。自建校以来，协和国际致力于追求卓越的学业水平并为学生综合发展提供全面的体育、艺术、社会服务和文化体验的课程及平台。全校现有来自全世界近35个国家的学生1200余名，拥有来自近10个国家的教职工约260名，其中80%为外籍。请通过学校网页www.concordiashanghai.org了解更多学校信息。同时，欢迎大家扫描下方二维码（ConcordiaHR），关注更多学校招聘动态。