上海招聘

  

职位描述：

  

1. 为BU head或项目leader提供行政支持，例如酒店和机票的预定；

2. 总机服务和访客接待的工作，各类文件/信件的处理；

3. 提供人力资源支持工作，例如新员工入职事宜协助，员工培训等活动安排；

4. 定期更新办公室管理情况；

5. Office零用现金的控制和记录并定期更新相关报表，管理每月款项申请并适时和财务部门保持沟通；

6. 办公室设备和安全的管理工作，适时和IT部门保持沟通；

7. 供应商管理工作，例如办公用品和办公设备供应商等。

              

岗位要求：

  

1. 本科学历，2年以上前台行政类工作经验，有外资企业经验的优先；

2. 英语读写能力熟练，能简单沟通；

3. 具备高度的责任感，良好的抗压能力，聪明，积极主动；

4. 熟悉当地娱乐餐饮文化。

        

Job Summary (Purpose of the job)

Provide administrative support to the staff in Beijing Office

Major Duties Performed (Main Functions)

？ Provide administrative/secretarial supports to the BU heads/functional leaders without assistant, including reserve hotels, book air tickets and other ad hoc tasks as required;

？ Arrange seating for the new hires according to HR’s pre notice and update office floor plan every month;

？ Apply new teleconference code for the new hires and update teleconference user list every month;

？ Control and record petty cash, update monthly petty cash report;

？ Manage and supervise monthly payment requests preparation and submit to finance department;

？ Assist with department head for better office suppliers management;

？ Work with IT to oversee office facilities and maintain office security policy;

？ Be responsible for the visitor’s visa application and expatriate’s work/residence permit renewal;

？ Organize/host various internal and external activities and inter-company events;

？ Research and compile information for routine reports and special assignments;

？ Compose, prepare, edit and proofread letters, reports and other correspondences;

？ Provide day to day supervision and guidance to Receptionist;

？ Organize and implement department internal trainings;

？ Other ad hoc tasks assigned by direct/department manager.

Minimum Education, Experience, & Specialized Knowledge Required:

？ College degree or above;

？ Minimum 1 year of relevant experience;

？ Good command of oral and written English;

？ Familiar with Word, Excel, PowerPoint and other office software;

？ Be proactive, be patient, good team player.

About IMS Health
IMS Health-Intercontinental Marketing Services established in 1954 with a history of over 50 years, is headquartered in Fairfield, Connecticut.
The Company traces its beginnings to Fohlich & Dubow, who set up Intercontinental Marketing Systems (IMS) to create a new kind of Information Company that could enable organizations to make informed, strategic decisions about the marketplace. They called their venture Intercontinental Marketing Services (IMS), and they introduced it at an opportune time, when pharmaceutical executives had little data to consult when in the throes of strategic or tactical planning.
Although IMS started its business as a data provider, now IMS globally have successfully transformed from an information vendor to a leading provider of consulting and services to pharmaceutical market intelligence, providing critical information, analysis and services that drive decisions and shape strategies after over 50 years development and rapid expansion.
IMS serves clients about every major pharmaceutical and bio-tech company in the world in more than 100 countries and employs more than 7,400 people worldwide.

About Our Services
Our end-to-end solutions, integrating unparalleled information, analytics, consulting and services, play a central role in supporting high-quality, cost-effective healthcare. Our Services contain two main categories: I&A (Information & Analysis Services) and C&S (Consulting & Services) Services.

OUR VISION:
- “To enable our clients to help people throughout the world live longer, happier and healthier lives.”

OUR VALUES:
- Commitment to create continuous value for the benefit of our clients
- Excellence that breeds innovation and leadership within every facet of the business
- Integrity and respect for individual performance and collective success

OUR CAREER ADVANCEMENT
IMS’s areas of professional excellence range from product development and management…to data operations…to consulting and client service. People who have come to us from a wide variety of fields have found a niche for their talent here.
Each employee is free to explore career options based on detailed skills assessments and individual performance plans. With the benefit of professional development counseling, employees can take advantage of development courses, and special growth assignments to prepare for future roles. We believe that all employees should have a long-term plan for their careers at IMS, and it is our job to help them achieve success.
Employees can put their careers on a fast track, taking advantage of a complete toolkit to prepare them for rapid growth and advancement.

INDIVIDUAL AND TEAM RECOGNITION
IMS maintains a strong performance-based culture where exceptional work is celebrated publicly to both magnify the meaning of the reward and to set an example for others to follow. In particular, we value innovation and applaud risk taking. Each person’s ideas can make a difference and our openness to change keeps us at the forefront of our field. Various programs recognize the excellence of both teams and individuals, including the IMS 100% Club for sales performance and the Summit Award, an annual global award for top contributors.