上海招聘

职位描述：
Receptionist (Contract with FESCO for One year and Renew for every 1 year )

- Switchboard Management:
1. Receive, screen and transfer income calls; take message and deliver to respective persons if necessary;
2. Transfer the call to the respective admin assistant if it is looking for the department head;
3. Update the layout and telephone list to all employees with help of the receptionist

- Income and Outgoing Mails Management
1. Receive all income mails/goods and allocate them with record;
2. Arrange all outgoing mails with record to track the cost per different department and mail delivery status;
3. Ensure the EMS, envelops, shipment bills are in storage for use;
4. Monthly billing check and payment process with cost allocation to respective departments; file all the original records in order;

- Welcome Visitor

- Stationeries and other office refreshment management:
1. Ensure the plenty supplement of office refreshing stuffs including beverage, mineral waters, coffee bean, tea bags and cleaning stuff;
2. Allocate the stationeries, coffee beans, other beverages with record;
3. Monthly billing check and payment process with cost allocation to respective departments if any; file all the original records in order;

- Meeting Room Arrangement
1. Ensure all the meeting room clean and tidy by cleaner's assistance;
2. Tea or coffee service to visitors (giving order to the cleaner);
3. Ensure the mark pen and other stationeries in meeting room are in good status and arrange the replacement accordingly;
4. Book the meeting room via online system upon request;

-Management on cleaner's daily working
1. Clearly understand the cleaner's duty and guide them in daily working;
2. Assign any other works to the cleaner upon actual needs;
3. Conduct necessary coach to enhance the cleaner's sense on security, service level etc.,

-First-aid-kit & Office Medicine Management: Manage the first aid kit for office use

-Office Facility Management
'1. Security access card making aligned with the building management office and IT department;
2. Manage an up-to-date record with staff movement;
3. Keep close contact with the decoration company / building management office on office facilities refreshment, maintenance and fix;
4. Ensure the office facilities are in good status;
5. Manage the office storage rooms with record
6. Manage the office furniture/Key and fix upon request;
7. Inspect the office bi-weekly and make the improvement if needed; (Supervise the cleaner to manage it)
8. Work with the admin manager on office renovation if required
9. Office 5S support

- Global Visitor support :Manage the temp. mobile/visit cards lend/return record to global visitors

- Company Name Card Printing
1. Arrange the name card printing upon receiving the request form in time;
2. Leave a copy for record and process the payment monthly;
3. File the original documents

- Staff Badge Making: Make staff badge for new staff and arrange the payment accordingly

- HR Support
1. Collect the reimbursement of medical and make arrangement accordingly;
2. Meal order for "Learn and Lunch" program

- Toner Purchase
1. Order the toner per IT's request;
2. Billing check and payment process with record.

- Company Parking Lot
1. Renew the agreement on free parking lot with building management
2. Manage other paid parking lot
3. Keep all the parking lot record belongs to Vale

- Amdin Cost Summary
Consolidate all admin reltated cost from other team members and submit for admin manager's review

- Others: Any other works assigned by the admin manager

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