上海招聘

职位描述：
Position: Administration Assistant and Receptionist (Level 6)
Department/Division: Operation
Work Location: Shanghai
Reports to: Operations Manager
Associated departments: All

Overview
The key responsibility of the Administration Assistant and Receptionist is to prioritise the operation related task and reception duties and to promote a corporate image by professionally representing St. James’s Place internally and externally. The Administration Assistant and Receptionist will be the liaison among all internal employees and external business partners. It is essential to have the knowledge and understanding of the business etiquette culture and language to communicate effectively with a team of a FTSE 100 Company.

Key Responsibilities:
? Always presenting St. James’s Place in a professional manner.
? Provide daily administration support to the office, act like the first point of contact for clients and visitors.
? Ensure areas in the office are safe, healthy, neat, clean, “client ready”, and effective working environment all the time.
? Manage all office supplies, couriers, incoming and outgoing correspondences.
? Ensure the reception area functions smoothly and build strong relationship with internal and external business partners.
? Manage daily work based on reception menu indecently and maintain / improve reception menu from time to time.
? Maintain / improve assets management in office – door code / drawers / computers etc.
? Liaise with external services providers to ensure efficient and timely processing of invoices, payments, returns, etc.
? Co-ordination and maintain tasks with suppliers on phone / face-to-face etc.
? Supplier management – source suppliers and gather quotes comparison, initially contract reviews and negotiation,
        performance management, on-going relationship management
? Liaise with the office building management team for all issues and communicate / feedback timely with Operations Manager
? Work on a variety of projects and special assignments with multi-tasking as necessary. Able to take initiative, use good
        judgment, understand deadlines and carry multiple projects through to completion even with much interruption.
? Organise and manage internal and external workshops, seminars and conferences.
? Extensive diary management, scheduling internal/external meetings and appointments; coordinating video/telephone
        conference calls.
? Organize and coordinate all travel arrangements based on requirement, including flights, visas, ground transportation,
        preparing itineraries and accommodation.
? Prepare and purchase office stationery etc. and manage expense claiming / invoices collection with a responsibility to budget
        adherence.
? Regularly required to travel and work outside normal office hours

英国FTSE100企业，在亚洲有上海、中国香港、新加坡分支。 上海分支成立于2011年，主要服务中国大陆的高净值外籍个人的投资咨询、商务咨询等。