上海招聘

Position Title: Executive Assistant

Location: Shanghai

Reports To: Chief Sourcing & Supply Chain Officer, Sandvik Mining

General Objective: This position is to provide administrative support for various aspects of Chief Sourcing & Supply Chain Officer

Key Responsibilities:

The responsibilities of an executive assistant require him/her to deal with wide range of managerial works. The executive assistant responsibilities may vary for different firms and offices. The executive assistant responsibilities are as follows:

·Maintaining the calendar plan for scheduling and fixing executive meetings.

·Act as a liaison between the external or internal executives, managers and consultants in coordinating meetings.Determines the reason for the meeting, required background information, consider other stakeholders who may need to attend

·Assist in preparation of documents, presentations and summarizing reports and documents.

·Act as a representative of the executive in meetings, seminars and conferences as required.

·Assist in developing meeting agendas, maintain the President's action & outcomes log, occasionally act as notetaker

·Occasionally act as interpreter

·Manage and prioritize the multiple tasks that have been assigned

·Be ready to delegate the responsibilities of the executive as per the executives' instructions and must have effective decision making ability..

·Manage inwards telecoms and messages

·Schedule the travel plans of the executive management.

· Administer expense reconciliations of the president, and expenses of the office, local purchasing and support

·Track personal details of the local team (birthdays, important events) and keep the president advised

·Other administrative support as required

Skills

·competency in office applications

·high level communications skills - oral and written

·project management skills highly desirable, business management skills essential

·self-directed, persistent, time- and task- management, strong interpersonal skills (negotiating, influencing)

·Mandarin essential, English essential, Shanghaiese highly desireable

Attitude and Values

·integrity, discretion, ethical behaviour

·positive and hard working, tenacious

·open minded, calm, confident, able to influence and moderate others without being manipulative

Educational Requirements

The basic requirement is a bachelor's degree, especially in subjects related to business.

The candidate must be skillful in handling power point, word, excel and internet browsers.

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