上海招聘

Job Title: Personal Assistant to Deputy Principal

Closing Date: Friday, 7 September 2012


SCOPE AND PURPOSE OF JOB

To provide best practice administrative and organisational support to ensure the effective and efficient operation of the Deputy Principal's office.


ORGANISATIONAL RELATIONSHIPS

· Day to day reporting to/direction from Deputy Principal

· Liaison and communication with teaching staff, students, parents and support staff


KEY TASKS AND RESPONSIBILITIES


Deputy Principal Support

Manage diary for the Deputy Principal, including arranging and confirming parent and teacher appointments

Projects and tasks as directed by Deputy Principal, meeting agreed timescales and communicating progress clearly and frequently

Take phone calls and manage phone access to Deputy Principal

Assist Deputy Principal in liaising with Chinese speakers, including some personal support



Administration

Maintain an organised, reliable and uncluttered office environment

Print and distribute all school letters

Create PDFs of school letters and upload onto the school website

Print and distribute trackers and reports

Maintain filing systems, keeping soft and hard copy documents as required

Receive purchasing requests from teachers and pass to Purchasing

Support admissions at busy times, particularly with Chinese speaking parents



Front of House Support

Attend functions and events to ensure their smooth running and to help welcome guests

Cover reception where required as part of the regular rota or in case of staff absence


Meeting Management

Anticipate, plan and manage set up of meetings and events: pass resource requests to the Receptionist as required and oversee set up

Take and distribute minutes of school meetings, both regular and individual

Take staff morning briefing minutes and input into e-portal (as required)



PERSON SPECIFICATION

Education and Experience
relevant training or qualification
computer experience and familiarity with standard office software

Key Competencies
strong English and Chinese communication skills, both spoken and written
positive, friendly attitude
strong customer service focus
planning and organisational skills
ability to work independently as well as within a team

上海英国学校
        上海英国学校是由英国著名教育集团Nord Anglia独立出资在上海开设的专为在沪外籍人士子女提供就学的全日制国际学校。 该集团旗下的英国国际学校遍步世界多个国家和地区。目前在中国上海的浦东、浦西各有一所校区，拥有学生两千余人。学生皆为外籍人士，年龄从3岁到18岁，涵盖幼儿园，小学，中学。全校教师除中文教师外，均为外籍教师，教材全部采用英国教育大纲标准材料，具有良好的全英文工作环境。



The British International School, Shanghai


The British International School Shanghai, Puxi and Pudong campuses are owned and managed by Nord Anglia Education plc.
 
The Nord Anglia Education Group is a leading provider of education, training and childcare. It operates in key sectors of the education market both in the UK and worldwide, delivering quality learning experiences to people at every stage of their lives. Nord Anglia is the only company focused solely on education to be quoted on the London Stock Exchange and operates and manages Nurseries and British-style International Schools.
 
The Nord Anglia Education Group opened the first British International School in Shanghai, in the Pudong district of Shanghai, in September 2002. This campus now has over 1000 pupils. The second campus already has over 1100 pupils. Both campuses covering the age range from 3 to 18 year olds. The Early Year and Primary School Programme follow the British National Curriculum giving a broad education but with a special emphasis on English, Mathematics and Science.


上海英国学校 浦西校区
上海市闵行区华漕镇金光路111号
The British International School, Shanghai
Puxi Primary Campus
No. 111 Jinguang Road
Huacao Town
Minhang District
Shanghai 201107
 
 
上海英国学校 浦东校区
上海市浦东新区沪南公路2729弄康桥半岛600号
The British International School, Shanghai
Pudong Campus
600 Cambridge Forest New Town
2729 Hunan Road
Pudong District
Shanghai 201315