上海招聘

The Company is looking Administrative Assistant.

Main Job Tasks and Responsibilities

• Provide assistance to the Management and other staff of the office, including managing calendar, arrange meetings, arrange travels, etc
• Provide other general administrative services to the office, including answering phone calls, managing mails and couriers, ordering stationary etc
• Perform other ad hoc services requested by the Management
• Apart from ensuring that its work meets the standards set by The Employer, The Employee shall complete extra temporary tasks assigned to her/him by The Employer and exert its utmost to meet or exceed The Employer’s business goals.
• Communicates with relevant agencies to produce travel itineraries for business directors and employee events
• Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
• Manages correspondence by answering emails and sorting mail
• Assists in planning and arranging events, including organising catering
• Handles expenses and billing cycles
• Manages reception area and looks after visitors
• Answers phone calls and transfers them as necessary
• Drafts, formats, and prints relevant documents
• Maintains stock lists and orders office supplies as needed
• Manages staff expense requests
• Interacts with directors and carries out their requests
• Creates agendas and takes meeting notes
• Assists in purchase orders and invoicing
• Maintains accurate records for employee holiday requests
• Manages outgoing post and records data on special deliveries
• Photocopies and files appropriate documents as needed
• Attends workshops and conferences when requested
• May take care of website functions and social media profiles

Education and Experience

• High school diploma, general education degree or equivalent
• knowledge of customer service principles and practices
• knowledge of relevant computer applications
• ability to type
• knowledge of administrative procedures
• numeric, oral and written language applications
• product knowledge
• Additional to Chinese (Mandarin), English and/or Turkish.

Key Competencies

• Excellent oral and written communication skills
• Detail oriented and works with a high degree of accuracy
• Highly organized and flexible
• Ability to multitask and meet changing deadlines
• Must be self directed and able to complete projects with limited supervision
• Maintains staff confidentiality
• Working knowledge of email, scheduling, spreadsheets and presentation software