上海招聘

职位描述：
We are delighted to announce that we are one of companies to make the 2016 ‘Best Companies to Work for in Greater China’ list.
Third Bridge provides private equity firms, hedge funds and strategy consultants with the information that they need to understand the value of their investment opportunities.

Our vision for delivering deep insight and unbiased market intelligence has evolved into a business with a range of complementary services, six offices across three continents and a global client base.

Whether it is facilitating a private conversation with an industry veteran, moderating a dialogue between experts and investors, or extracting insights from within the supply chain of a poorly documented industry, we are on our clients’ side, helping them to make informed investment decisions.

Position Overview

This is a fantastic opportunity for an experienced Office Administrator to be responsible for the delivery of office functions such as reception, building management and procurement by providing effective co-ordination, communication and organisation.

Specific Duties include but are not limited to the following:

-----Office Management

-Meet and greet guests
-Manage incoming calls to reception and transfer to the correct department
-Manage and update the internal phone list
-Be responsible for all incoming and outgoing mail
-Be the first point of contact for any office environment issues
-Liaise with internal facilities and external contractors on building maintenance & cleaning issues
-Be responsible for office security, including managing the distribution of access cards
-Assist with meeting room management
-Ensure that the office environment is maintained to a high standard, conduct regular office inspections
-Plan best allocation and utilisation of office space and resources, including seating and floor plans
-Assist with the new starter process – allocation of desks, welcome gifts, Health & Safety training etc
-Coordinate travel itineraries
Propose and lead initiatives to improve the office environment
-Company related certification annual checking or renewal if necessary
-Company related certification filing and using supervision
-Assist with office move/renovation/contractor negotiation if have
-Promote the Third Bridge Culture throughout our office

----- Procurement & stock control
-Plan and record all office expenditure using purchase order ledger
-Office fixed assets management ( fixed assets booking, maintenance, stock checking)
-Be responsible for all office related contract management
-Be responsible for weekly/monthly/adhoc ordering of stationary, fruit, groceries etc
-Regularly review expenditure and suggest more cost effective suppliers/solutions
-Assist with Town hall meeting and event arrangements, including the annual dinner, Christmas party, outing etc.
-Ensure that all communal areas are in good order and supplied sufficiently
-Liaise with external catering companies; compile and place orders
-Name card &recycle & plants


To be successful in this role you should have a proven track record of:

-----Skills
-Ability to communicate clearly and professionally, both written and verbally
-Highly developed sense of integrity and commitment to client services
-Ability to self-manage, work in a team environment and demonstrate results
-Strong motivation and flexibility; need to function in a fast-paced environment and maintain composure
-Diligent, proactive and well organised approach
-Additionally, must have a high tolerance for multi-tasking

----- Qualifications
-Fluency in English & Mandarin
-Minimum 1 years of Office administration experience; including facilities management and procurement
-Above college's Degree from an accredited university
-Demonstrated organizational skills, high standard of accuracy, an attention to detail, and excellent follow-up skills.
-Proficient IT skills including Excel, Word and Outlook 举报 分享

高临管理咨询（上海）有限公司诚聘