武汉招聘500强美资制药公司-行政助理（武汉）

500强美资制药公司-行政助理（武汉）

上海中智项目外包咨询服务有限公司

公司规模：1000-5000人
公司性质：国企
公司行业：专业服务(咨询、人力资源、财会)

职位信息

发布日期：2021-06-03
工作地点：武汉-东湖新技术产业开发区
招聘人数：若干人
工作经验：3-4年经验
学历要求：大专
职位月薪：0.8-1万/月
职位类别：行政专员/助理

职位描述

上班地点：武汉东湖新技术开发区高新大道上/下班时间：8:30 ~17:00

薪资：税前8500~9500元/月+车贴800元/月

岗位职责：

Provide traditional administrative support to worldwide safety (WWS) personnel within the Business Management function and other co-located WWS functions as required. Support inspection/audit readiness and perform line-specific activities for the Business Management function as required.

Primary responsibilities:

Provide traditional administrative support to designated WWS colleagues in the management of day-to-day activities, including:

1.Management of Outlook calendars

2.Coordination of in-house and off-site meetings (i.e., scheduling, conference room reservations, teleconference/WebEx set-up, and associated logistics)

3.Coordination of travel arrangements

4.Preparation of expense reports and tracking of reimbursements

5.Arrangement of interviews and onboarding of new employees

6.Arrangement of visitor passes and access

7.Preparation of purchase orders, coordination of requests, routing of invoices

8.Ordering of supplies and equipment

9.Set up and maintenance of electronic and hard copy project and correspondence files

10.Management of distribution lists

11.Coordination and support of new employee onboarding training

12.Preparation and editing of reports and presentations using Microsoft Office software

13.Tracking of work flow items, initiating follow-up when necessary

14.Creation of meeting agendas and taking of minutes when requested

Support activites related to inspection/audit readiness and live inspections/audits as required

1.Within Business Management function (cross-site), perform line-specific activities as requested; Activities may include, but are not limited to:

-Resource management updates (i.e., headcount reports)

-Review and repository maintenance of organizational charts, CVs and job descriptions

-Reconciliation and Quality control of documents

2.At the site level, work with other WWS Administrative Support colleagues to coordinate coverage, serve as back-up administrative support for WWS colleagues in the absence of their administrative support

Cross-site, work with other WWS Administrative Support colleagues to provide back-up support for line-specific activities due to periods of high activity or colleague absence

要求：

1.High-school diploma or General Educational Development (GED) required; Bachelor’s degree preferred

2.Minimum administrative experience of 3 years

3.Good communication skills with an ability to respond with professionalism in verbal and written communications (English and Chinese) with all levels of management

4.Proficiency in executing administrative tasks, including demonstration of high-quality work delivered on time

5.Detail-oriented approach to work with strong organizational skills and follow-through

6.Ability to interact professionally with internal colleagues, regulatory/government agencies and external organizations

7.Problem-solving mentality, including resourcefulness and ability to work across functions (i.e., finance, IT, facilities, site management) to resolve issues as they arise

8.Proven ability to prioritize activities and work independently, including handling multiple tasks with tight deadlines and working well under pressure

9.Ability to anticipate conflicts and use diplomacy to resolve as required

10.Appropriate use of discretion in the management of confidential information

11.Ability to take initiative within a strong team-oriented environment

12.Proficiency in Microsoft Office Suite (e.g. Word, Excel, PowerPoint, etc)

职能类别：行政专员/助理

公司介绍

上海中智项目外包咨询服务有限公司是中智上海全资子公司，发展至今，经与几千家各个行业的企业成功合作，服务网络覆盖全国300多个城市。以服务外包的形式为企业提供“优质、高效、便捷”的灵活用工、项目管理、办公室商务服务等，其中全球500强企业占比超过50%，涉及制造、金融、化工、医药、奢侈品与消费品、进出口贸易等行业，并且与服务客户建立了良好的合作伙伴关系。
中智将以不懈追求卓越的精神，坚持传承与创新，积极探索企业发展的新方向、新路径，推动企业实现新发展，继续强化质量意识，加强质量管理，落实质量责任，提高服务质量，进而为将上海建设成“具有国际竞争力的质量高地”作出更大的贡献。

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