南京招聘

职位描述：
Job Title: Team Secretary
部门秘书

Overall Objective / Purpose of the role:

· The role requires a proactive, competent and highly professional candidate. Will be able to create good working relationships with a range of personalities.
积极、能干、高度专业化，与各方面人员建立良好的工作关系
· To provide general secretarial and administrative support to the project team.
为项目团队提供秘书和行政支持
· The role will also require the individual to work closely with the Support Team to provide general secretarial and administrative support to the overall business.
与支持团队紧密合作，为整体业务提供秘书和行政支持

Key Responsibilities / Accountabilities

· Support to pick-up phones and forward calls
接听、转接电话
· Organize team travel arrangements
组织团队差旅行程安排
· Preparation of agenda / papers for circulation at meetings / minutes / reports
安排会议议程，并记录会议纪要或报告
· Prepare meeting minutes for regular (bi-weekly) team meetings
为定期（两周一次）团队会议准备会议纪要
· Maintain a log of all clients and projects that the team is involved in; update this on a bi weekly basis.
实时维护团队涉及的客户和项目列表，并每两周更新
· Audio / copy typing of letters, memos, reports etc.
输入、复印信件、备忘录、报告等
· Photocopying / faxing
影印、传真
· Ensure all Marketing and Sales material issued is of high standard
确保所有提供的招投标及物业拓展文件都符合高标准
· Support team in ensuring that all compliance processes are followed (eg SDMP, SDR, Agresso etc)
支持团队，确保所有管理流程的执行（例如：SDMP、SDR、Agresso等）
· Compiling reports and presentations for the team
为团队编写及准备报告和演示文稿
· Responsible for ensuring all documents issued to clients (reports, emails, memos, letters proposals) are of high quality (check spelling, layout, presentation, formatting etc), standardised where possible and meet the ECH ‘brand standards’ (ECH colours, font, formatting, logos etc)
确保提供给客户的所有文件（报告、邮件、备忘录、信件）是高质量的（检查拼写、布局、表达、格式等），尽可能地专业化并符合ECH标准格式（ECH颜色、字体、格式、标识等）
· Fully understand and own the ECH formatting brand standards for all output issued externally
完全理解及掌握ECH所有应用在外部文件中的标准格式
· Overseeing the smooth running of the administration support for Shanghai and ensuring that the team members are adequately supported
负责上海行政支持工作的顺利运行，确保团队成员有足够的支持
· Support team in delivering excellent service by collating and managing proposal documents
通过整理和管理投标文件，支持团队提供优秀服务
· Proactive coordination of all administration procedures, guidelines and cut-off dates to ensure smooth running of administration for the team (monthly resource schedules, CVs, Project Appraisals, Project Insights etc)
主动协调所有行政程序、指导方针和截止日期，以确保团队行政工作的平稳运行，包括每月人员资源安排表、简历、项目评估、项目分析等
· Apply and issue non retail banking invoice and ensure payment is make on time
按照规定流程申请并发出公司内部系统票据，并确保及时付款

Skills / Requirement:

· College or university degree, commercial education background is preferred
大专或本科学历，商务教育背景优先
· Above 2 years of related working experience;
2年或以上相关工作经验
· Good English and Mandarin, fluent spoken English is a must;
良好的英语和普通话，英语口语流利
· Be familiar with Microsoft Office applications;
熟练操作微软办公软件
· Well organized and able to multi-task, possess extreme attention to details;
处事有条理，且能同时处理多个事件并非常关注细节
· "SWAN" attributes (smart, work hard, ambitious, and nice).
“SWAN”特质：聪明、勤奋、有抱负、善良 举报 分享

About Arcadis Asia:
Arcadis is the leading global Design & Consultancy firm for natural and built assets. Applying our deep market sector insights and collective design, consultancy, engineering, project and management services we work in partnership with our clients to deliver exceptional and sustainable outcomes throughout the lifecycle of their natural and built assets.

We are 27,000 people active in over 70 countries that generate