南京招聘

               Job Summary (Purpose of the job) Provide administrative support to the staff in Shanghai Office Major Duties Performed (Main Functions)   l  Provide administrative/secretarial supports to the BU heads/functional leaders without assistant, including reserve hotels, book air tickets and other ad hoc tasks as required; l  Arrange seating for the new hires according to HR’s pre notice and update office floor plan every month; l  Apply new teleconference code for the new hires and update teleconference user list every month; l  Control and record petty cash, update monthly petty cash report; l  Manage and supervise monthly payment requests preparation and submit to finance department; l  Assist with department head for better office suppliers management; l  Work with IT to oversee office facilities and maintain office security policy; l  Be responsible for the visitor’s visa application and expatriate’s work/residence permit renewal; l  Organize/host various internal and external activities and inter-company events; l  Research and compile information for routine reports and special assignments; l  Compose, prepare, edit and proofread letters, reports and other correspondences; l  Provide day to day supervision and guidance to Receptionist; l  Organize and implement department internal trainings; l  Other ad hoc tasks assigned by direct/department manager.   Minimum Education, Experience, & Specialized Knowledge Required:   l  College degree or above; l  Minimum 1 year of relevant experience; l  Good command of oral and written English; l  Familiar with Word, Excel, PowerPoint and other office software; l  Be proactive, be patient, good team player.                  

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